VAPS TECHNOSOFT PVT LTD Bangalore, Hyderabad : Personal Secretary

[mskavi]

VAPS TECHNOSOFT PVT. LTD. Bengaluru/Bangalore, Hyderabad / Secunderabad : Personal Secretary to MD

Keywords: PS to MD, Secretary,Executive Secretary,MDs Personal Asst.b

Designation: Personal Secretary to MD
Experience: 2 - 7 Years
Location: Bengaluru/Bangalore, Hyderabad / Secunderabad
Compensation:
12.5 to 15K
Education:
UG - Any Graduate - Any Specialization
PG - Any PG Course - Any Specialization
Industry Type: IT-Software/ Software Services
Functional Area: Secretary, Front Off, Data Entry
Posted Date: 05 Mar

Job Description:
1. Prepare correspondence, reports, and materials for publications and presentations.
2. Setup MD’s travel arrangements.
3. Setup accommodation and entertainment arrangements for company visitors.
4. Maintain MD’s calendar.
5. Prepare and maintain MD's expense report.
6. Setup and coordinate meetings and conferences.
7. Create, transcribe, and distribute meeting agendas and minutes.
8. Answer telephones and handle in appropriate manner.
9. Meet and greet clients and visitors.
10. Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
11. Maintain hard copy and electronic filing system.
12. Sign for UPS/Fed Ex/Airborne packages.
13. Research, price, and purchase office furniture and supplies.
14. Coordinate project-based work.
15. Supervise support staff.
16. Other duties as assigned.

Desired Candidate Profile:
Familiar in Computers, Shorthand, Typing skills

Company Profile:
We take pleasure in introducing ourselves as one of the fewest companies involved in development of high-end technology solutions. Based in Bangalore, our strength being IT Education to schools, application software development, embedded solutions. We have satisfied a number of reputed customers. We are virtually a complete entity with in-house development for software applications along with hardware solutions. Some of our products include:·Smart Card Solutions:·Proximity Card Solutions:·Biometric Solutions·Kiosks·Mobile SolutionSoftware Solutions:·E R P Solutions·Web enabled solutions etc. We are pioneers particularly in Education, Entertainment and Press Domains having wide knowledge and experience in the same.

Executive Name: Prashantha.S.D

Address:
Not Mentioned

Email Address: hr@vapstech.com

Telephone: 09901984762

Reference ID:
PS to MD

Keywords: PS to MD, Secretary,Executive Secretary,MDs Personal Asst.b

Website: http://www.vapstech.com

[Guest]

JYOTHI SREE AKULA
Email ID : jsayamini AT gmail.com
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OBJECTIVE
To improve myself and put into use theoretical and Practical knowledge obtained during my education and experience. Looking forward to career that gives me the opportunities to realize my true potential. I am willing to go ahead with a career in Administration.
SKILLS
Smart & Hard Worker, Quick Learner, Dedicated to the task assigned, Can do work individual and as well as team
- Good cooperation skills, enjoy working with others and sharing knowledge
- Supervisory skills
- Team Building
- Decision making
- Analytical and problem solving
______________________________________________________________________________
PERSONAL ATTRIBUTES
- Honest and trust worthy
- Respectful
- Flexible
________________________________________________________________________
PROFESSIONAL EXPERIENCE
Presently working as a Personal Asst./sales coordinator cum administrative Executive in SUN TV Network under which 33 digital infotainment channels function and direct Reporting to Asst. Vice president.
______________________________________________________________________________
RESPONSIBILITIES
Administrative/Clerical Support :-
- Provide executive-level administrative support to the Asst. Vice President.
- Liaison between all impacted departments to ensure proper communications and reporting practices.
- Plan, co-ordinate and develop presentation for meetings
- Maintain attendance of the field staff and send to H.O.
- Opening, sorting and categorizing all incoming information to the department and getting it to the appropriate people in a timely fashion.
- Processing all outgoing communication in the form of emails, letters or other forms of communication.
- Scheduling appointments, meetings and personal appearances by the department manager.
- Take dictation, draft letters, memos and general correspondence.
- Maintain the diary
- Maintain confidentiality of the company’s information.
- Research relevant information via the Internet
- Responsible for archiving all the original documents of the Company.
- Answering phones, providing information and processing messages for the department manager.
- Supervising any support staff and ensuring all office policies and procedures are being implemented.
Distribution support :-
- COORDINATING WITH ALL DISTRIBUTORS/AREA SALES MANAGERS AND ADDRESS THEIR ISSUES IF ANY AND COLLECT REQUIRED INFORMATION.
- OBTAIN AND MAINTAIN CHANNEL POSITIONS OF ALL MAJOR CENTERS OF ANDHRA PRADESH WEEKLY
- COORDINATE WITH DATA ENTRY TEAM AND RESOLVE ALL ISSUES RELATED TO ACTIVATIONS/DEACTIVATIONS/REACTIVATIONS
- COORDINATE WITH ACCOUNTS DEPT. AND RESOLVE ISSUES RELATED TO MERGERS/ACCOUNT DIFFERENCES etc.,
- ISSUE 4.1 NOTICES
- ISSUE GENERAL NOTICES TO CABLE OPERATORS FOR PAYMENTS
- MAINTAIN DUES LIST
- COLLECT COLLECTION PROJECTION EVERY MONTH FROM DISTRIBUTORS
- CHECK RECEIVABLES AND FOLLOW UP WITH RESPECTIVE ASM’S/EXECUTIVES FOR COLLECTION.
- COORDINATE WITH ALL FIELD STAFF FOR PIRACY RELATED ISSUES
- DTH PIRACY DEACTIVATIONS
- PREPARE MONTHLY MIS OF SUBSCRIPTION REVENUES
- FOLLOW UP WITH DISTRIBUTORS FOR STOCK REPORTS
- FOLLOW UP WITH ASM’S/EXECUTIVES FOR THEIR EXPENSES STATEMENTS.
- COORDINATE WITH DISTRIBUTORS FOR THEIR COMMISSION, AGREEMENTS AND INVOICES
- FOLLOW UP WITH ASM’S DAILY REGARDING FIELD EXECUITVES DAILY PLAN.
- FOLLOW UP WITH H.O. HR FOR FIELD STAFF SALARIES
________________________________________________________________________
From 1st January’2001 to 31st Dec’2010 employed in USHODAYA ENTERPRISES PVT. LTD. (TV Division),(ETV NETWORK) as a Sr. Executive in Channel Distribution, under which 12 digital infotainment channels function and Reporting to Head of Distribution.
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RESPONSIBILITIES
- Opening, sorting and categorizing all incoming information to the department and getting it to the appropriate people in a timely fashion.
- Processing all outgoing communication in the form of emails, letters or other forms of communication.
- Scheduling appointments, meetings and personal appearances by the department manager.
- Plan, co-ordinate and develop presentation for meetings
- Maintain attendance of the field staff.
- Follow up for the daily reports from filed staff.
- Take dictation, draft letters, memos and general correspondence.
- Maintain the diary
- Maintain confidentiality of the company’s information.
- Research relevant information via the Internet
- Responsible for archiving all the original documents of the Company.
- Duplicating, filing, recording and logging of data shared between departments.
- Answering phones, providing information and processing messages for the department manager.
- Supervising any support staff and ensuring all office policies and procedures are being implemented.
- MONITOR CHANNEL POSITIONS OF ALL CHANNELS IN 0.1mn POPULATED CITIES OF ALL STATES
- VIEWING CARD ACTIVATIONS
- FOLLOW UP PAYMENTS FROM ANALOGUE AND DIGITAL PLATFORMS
- CHECK RECEIVABLES AND FOLLOW UP WITH RESPECTIVE EXECUTIVES FOR COLLECTION.
- COORDINATE WITH ALL BRANCH OFFICES AND WITH FIELD STAFF FOR PIRACY RELATED ISSUES
- FOLLOW UP WITH BRANCH OFFICES & FIELD STAFF FOR DAILY, MONTHLY AND QUARTERLY REPORTS
- PREPARE MONTHLY,QUARTAERLY AND YEARLY MIS OF SUBSCRIPTION REVENUES
- MAINTAIN ALL DTH, IPTV, CAS & MOBILE TV AGREEMENTS
EDUCATION
Business English course in British Council in 2010
Diploma in Computes in the year’2000
B.SC from Nagarjuna University in the year’1999
10+2 from State Board of Intermediate in the year’1996
10th from State Board of A.P. in the year’1994
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COMPUTER LITERACY
Operating System : MS Dos, Wndows’98, 2000, XP, Knowledge of
Internet
Languages : C, C++
Package : Foxpro, MS-Office(Excel, Word, PowerPoint
(for report generation and Presentations))
LANGUAGES KNOWN
To converse : English, Hindi & Telugu
To Write : English, Hindi & Telugu
JOB DESIRED & EXPERIENCE
Skill Set : Proficiency in computer (Ms Office)
Location Preferred : Only in Hyderabad Type of Job Preferred : Full Time
Work Experience ;: 10 years