www.goingtoschool.com Going To School NGO Delhi : Administrative Assistant

[Admin]

Going to School
http://www.goingtoschool.com
goingtoschool.com

Keywords: administrative, office manager

Designation: Administrative Assistant
Experience: 3 - 5 Years
Location: Delhi

Job Description
Job Description:

We are looking for an outstanding Administrative Assistant, on a full-time basis, who is great at multi-tasking and enjoys a close-knit team environment. The ideal candidate will be highly motivated and excited by the prospect of working for a non-profit trust geared towards creating media that aims to transform lives through education and social change.

Key Responsibilities:
- General administrative tasks include:
- Managing all travel arrangements for GTS employees (flights, trains, accommodation)
- Courier coordination and management (local and international, including Fed-Ex)
- Maintaining office equipment and office supplies (computers, printer, paper, etc.)
- Managing GTS Director’s schedule, appointments, etc.
- Contract management – issuing contracts to all agencies we work with and maintaining records of all signed contracts
- Maintenance of inverter, coffee machines, and service contracts
- Keeping GTS store (books, movies, t-shirts, etc) in order
- Coordination with printer for all material for print
- HR activities include:
- Monitor attendance, late-comings, leaves
- Managing support staff
- Managing insurance-related activities
- Accounts activities include
- Maintaining GTS accounts (including petty cash expenses) and tallying
- Ensuring TDS is paid on time every month
- Preparing financial report with help from the GTS accountant
- All bank-related activities (getting clearance from banks, etc)
- Managing bills and payments
- Responsible for expenses and budget data
- Evaluation of at least 3 quotations before any purchase is made
- Payment of monthly rent, electricity, phone, and water bills
- Candidate should be able to commit to working with GTS for at least 1 year
- Candidate should be based in Delhi or willing to relocate

Deadline for applications: ASAP, but by January 15th, 2009 at the latest.
Please send us a one-page cover letter sharing with us who you are, what you think you can contribute to GTS and what you would like to learn (only applications with a one-page letter will be acknowledged and considered); please also include your CV with at least two references. Please send the files to jobs@goingtoschool.com, no calls please.

Desired Candidate Profile
Skills and attributes required:
- Proficient in spoken and written English
- Highly motivated and a self-starter
- Excellent organizational skills/ ability to prioritize
- Strong communication skills
- Ability to contribute in a team environment
- Computer proficiency
- Candidate need not be a specialist in Accounts or Finance, but should be able to work with bills, expense, budgets
- Proficiency in Microsoft Excel is preferred.

Qualifications required:
- Undergraduate degree
- 3-5 years of relevant work experience

Company Profile
About Going to School:
Going to School (GTS) is a creative non-profit media trust that creates magical media to inspire children to change their lives by going to school. For more information, please go to www.goingtoschool.com

Address:
Going to School Fund
D-12/A Kailash Colony
New Delhi,Delhi,INDIA 110048

Email Address: jobs@goingtoschool.com

[seema_korla]

SEEMA SHARMA KORLA

OBJECTIVE:-
I am looking for a challenging managerial position,where I can apply both my extended professional skills and experience.

PROFILE:-
Self driven, self motivated, reliable and enthusiastic Professional ,who is not content to rest on her achievements, knowledge and experience ,but instead is always seeking new challenges and learning’s from related and other fields. With a proven track record of success in providing resources and services for implementation of company’s media, communication, conferences , events, sponsors and celebrity programmes, as well as being accountable for all aspects of coordination with Accounts and Marketing division, directly reporting and assisting to Chairman and M.D through MIS, taking care of important appointments, meetings and ticketing and traveling. I am especially talented at coordination & integration with other units/ departments of the same company .

CORE COMPETENCIES:-

- Strong team player with remarkable interpersonal skills
- Strong ability to prioritize between numerous high profile projects and responsibilities. Reporting and assisting Chairman and MD of the company.
- Prudence in handling complicated situations and sensitivity in managing contrary interest.
- Sense of responsibility ,loyalty ,empathy and good negotiating skills.
- Strong work ethics with the ability to work in a fast paced multi tasking environment.

PROFESSIONAL EXPERIENCE:-
ANC
(Sept 2007- Present)
Sr. Administrative cum PRO
- Providing high level administrative support by conducting research, preparing statistical report, comparative statements.
- Manage the filling, storage and security of documents.
- Ensure all departmental equipment is maintained in working order; ensure proactive maintenance is completed
- Act as backup to other administrative support personnel in the Marketing Department, and to other administrators as needed.
- Execute administrative duties on a timely and accurate basis: answer telephones, accept packages, deliver mail, maintain contact lists in Excel, Word, and other databases; complete time sheets, order supplies, file, photocopy, etc.
- Manage the preparation, submission and reconcilement of expense reports; ensure that expenses are entered in a timely and accurate manner and according to policy; reconcile expense reports to the corporate credit card and cash statements (and vice versa), and resolve disputes promptly.
- Assisting Chairman and MD in their confidential, matters, scheduling important meetings and appointments.
- Working with management on planning various organizational needs.
- Handling their travel desk including ticketing.
- Handling the important correspondence and e-mails and reply them back.
- Preparing ppt for presentations.
- Taking care of Library and Subscription of magazines.
- Laisioning with various vendors, taking care of purchasing and procurement.

Public Relation
- Serve as the contact person for corporate relation clients.
- Assisting in event management , publiczing advertisement and articles in local and national newspapers, magazines etc.
- Manage, with local contractors, agencies and government authorities.
- Laision with the creative agency team, like advertising agencies ,clients, travel agents and consumers. Maintain relationship with consultants for their consultancy like architects, legal, Content writers etc

NUGAS Technologies India (P) Ltd (Dec2003- Feb 2006)
Administrative Assistant

Administrative Assistant
- Organising meetings, preparation of meeting documentation and taking minutes/ notes at meetings.
- Assisting with preparation of events – Open Day and Marketing activities.
- Provide administrative and secretarial support to MD of company
- Provide specific departmental administrative support on a wide range of issues and projects as assigned.
- Disseminate information to appropriate parties in a timely manner, monitors and /or follows-up on appropriate items.
- Plan and organize work to ensure accurate and logical organization of files, documents and records; ensure effective control of forms; control confidentiality of files as necessary.
- Monitor office supply inventory and order as necessary; ensure received supplies are correct and expensed appropriately; set-up and maintain tidiness within department/storage rooms.
- Coordinate domestic/international travel arrangements.
- Self correspondence/ follow up of outstanding issues with accounts departments.

ASTER PUBLIC RELATIONS (PR Agency) (July2001- 2003)
Public Relation officer
- Giving business to firm – Business development, Client servicing, where understanding the client product or requirement and accordingly prepare strategies providing them services.
- Dealing with outside media eg. T.V, Press, Radio, magazines etc. Press Rounds
- Organising events, Press conference and Interviews of executives with Journalists. Finalising and organizing audio visual presentation. Coordinating the release of advertisements in newspapers, technical journals, magazines and appointment advertisements. Preparing press releases for clients
- To establish cordial relations with the press and other outside agencies.
- Bring out publication like house journals, invitations, brouchers, annual complimentary like dairies, calendars and greeting cards to create awareness for clients. Coordination with Media People & Handling Media Billing.
- Handling customer complaints.
- Incentive Targets of the team to be maintained and updating the team from time to time on achievement status.
- Independent Accounts Handled :-
- Rajiv Cancer Institute & Research Centre
- Indian Event & Media Academy
- Air Hostess Training Center South X
- Maxfort School (Pitampura and Dwarka) (worked on brand promotion, sponsors, Celebrity relationship)

(ONGC) Oil and Natural Gas Corporation Ltd (June 2000- Dec 2000)
Trainee (Reporting to Head of Corporate Communication)

- Providing confidential, administrative & secretarial support to Head of Corporate Communication. Organizing senior management’s meetings.
- Conducting press tours to various establishments. Preparing Press Releases.
- Coordinating with outside media eg. Press, T.V.
- Conducting Press conferences, Exhibitions and interviews of senior executives.
- Organising cultural events in different occasion of units.
- Finalising and organizing audio visual presentations.
- Coordinating the release of advertisement, tender notices, magazines.
- Handled various administrative matters.
- Publication of Boucher’s, House Journal, Pamphlet, Newsflash, Annual Reports and annual complimentaries like diaries, momentoes, calendar etc.
- Establish cordial relations with outside agencies, and social community.

PROFESSIONAL QUALIFICATION
- 2005- PGDBA (Human Resource) from Symbiosis
- 2000-Post graduate Diploma in Public Relation and Advertising from Institute of Management Development and Research (Regular).

ACADEMIC QUALIFICATION
- 2003- Post Graduate in M.A Public Administration- Himachal University
- 1999- B.Com – Shri Guru Gobind Singh College-D.U
- 1996- XII-(Commerce)-Kendriya Vidhayalaya-Delhi
- 1994- X-Kendriya Vidhayalya- Dehradun

TECHNICAL SKILLS
- Microsoft office, MS Excel , Powepoint

PERSONAL ATTRIBUTES
- Hobbies : Meditation, Embroidery, & swimming
- Language : English & Hindi

ACADEMIC QUALIFICATION
- 2003- Post Graduate in M.A Public Administration- Himachal University
- 1999- B.Com – Shri Guru Gobind Singh College-D.U
- 1996- XII-(Commerce)-Kendriya Vidhayalaya-Delhi
- 1994- X-Kendriya Vidhayalya- Dehradun

TECHNICAL SKILLS
- Microsoft office, MS Excel , Powepoint

PERSONAL ATTRIBUTES
- Hobbies : Meditation, Embroidery, & swimming
- Language : English & Hindi

- References : On request