Resume CV : Secretary

[Guest]

Jawed Ahmad
Email : jawedahmed2010 AT yahoo.com

PROFESSIONAL SUMMARY :
More than 14 Yrs. of professional experience in the field of Secretarial.
(More than 12 years exp. of Saudi Arabia (Power & Desalination Plants), 1 Year exp. of State of Qatar (Sewage Water Treatment Plant, Package Treatment Plant & Pumping Stations under Ministry of Municipal Corporation) & more than 1 year exp. of Steel Plant of India)

CAREER PROFILE :
From : April 2011 to till date
Secretary (Project) – Saudi Archirodon Ltd., Saudi Railways Organization Project, Hofuf, Kingdom of Saudi Arabia

From :January 2010 to March 2011
Secretary (Managing Director) – Metro Technology Pvt. Ltd, Visa Bao Steel Plant Project, Kalinga Nagar Industrial City, Jajpur Dist., Orissa, India

From : July 2008 to August 2009 (1 Year)
Secretary (Project Manager) - New International Technology Company, NITCO,
Al Jabor Holdings Group, Doha-Qatar

From : March 1998 to July 2008 (More than 10 Years)
Secretary (Planning & Information Unit Head) - Planning & Information Unit, Saline Water Conversion Corporation, Yanbu Power & Desalination Plants, Ministry of Water & Electricity, Kingdom of Saudi Arabia.

From : June 1995 to Dec. 1997 (More than 2 Years)
Executive Secretary (Project Manager) – Saudi Oger Ltd., Royal Commission Potable Water Project, Al-Jubail Industrial City, Kingdom of Saudi Arabia.

EDUCATION :
- Bachelor of Degree -Arts (Hons.) from University of Ranchi, Bihar, India
- Post Graduate Diploma in Industrial & Personnel Management from Sarder Patel Institute of Management & Communication, New Delhi, India
- Computer Diploma in End User Applications from First Computer Center (Brilliant), New Delhi, India

SPECIAL SKILLS :
- Proficient in Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Project, Microsoft Publisher, Microsoft Access, Harvard Graphics & Internet browsing, & Planning Software such OMCMS (Operation & Maintenance Contract Management System) like SAP, MMS (Maintenance Management System), Work Authorization & Plan Gate and Me Dousa (Electronic Filing System).
- Proficient in Secretarial.
- Proficient in Typing.
- Solid Communication Skill and Foresightness.
- Enthusiastic to accomplish challenging assignments most successfully and efficiently.

EXPERIENCE :
April 2010 to Till Date :
Working as Project Secretary in Saudi Archirodon Ltd, Saudi Railways Project, Hofuf, Saudi Arabia. Archirodon, one of the leading International Construction Groups, with worldwide diversified activities, offers a full range of service in Engineering & Construction Project. The firm’s evolution for over 50 years span is reflected in its continuing record of achievement performing major Civil, Industrial and Electro Mechanical Projects worldwide.

Job Summary :
- Handling correspondence of Project.
- Keeping & Maintaining correspondence log sheet of Incoming & Outgoing Mails.
- Preparing Request for Quotation (RFQ).
- Keeping & Maintaining correspondence log sheet of Consultant, Client, Quotation, RFQ & Order.
- Preparing comparative statement for various Quotations.
- Induction of newly appointed employees.
- Handling Electronic & Manual Filing.
- Receiving, Processing & updating records of Local Purchase Order.
- Sending & Receiving Fax.
- Receiving documents from various project and pass it to Project Manager & Distribution of concerned department.
- Correspondence with Travel Agents regarding Booking of Air Ticket.
- Typing Jobs.
- Keeping, Maintaining & distributing records of Stationery Items through database.
- Raising Demand Bulletin.
- Receiving, processing & maintaining records of LPO (Local Purchase Order) by database.

January 2010 to March 2011 :
Worked as Secretary of Managing Director in Metro Technology Pvt. Ltd., Visa Bao Steel Plant Project, Kalinga Nagar Industrial City, Jajpur, Orissa, India. Metro Technology Pvt. Ltd is basically fabrication & erection company. Its headquarter is in Noida (UP), India. This company has played prominent role in Delhi Metro Rail construction. This company has performed pipeline works in Delhi Metro Rail. The main objective of this company is to provide technology to mechanical engineers, machinists, fitters, millwrights, founders, wire drawer, tube metallurgist, saddlers, enamellers and painters. This company also installs the electric furnaces for melting steel scrap and for producing steel castings and for re-rolling mild steel section. It also manufacture steel casting of all kinds such as used for textile machine parts, railways, tramway, motor parts, tractors, cement industry machinery parts, mechanical bolt, nuts, buckets, kerais & gate channel.

Job Summary :
- Performing all typing jobs.
- Giving appointment to Plant Engineers & visitors.
- Informing Plant Engineers for meetings.
- Handling Gate pass of workers.
- Handling Grievances of workers.
- To handle the ETA (Estimated Arrival Time).
- Maintaining the attendance of workers.
- Induction of newly appointed employees.
- Handling accommodation of employees.
- Solving disputes of workers.
- Advising Management to improve Labour Welfare Policies.
- Caring welfare of workers.
- Informing workers regarding safety orientation program.
- Arranging dinner for late hours working workers in night.
- Arranging vehicle in case of injury in site.
- Preparing reports of man power availability.
- Reviewing time office reports.
- Highlighting the problems of workers to Management.
- Submitting P.F & ESI report to Labour Commissioner.
- Screening CV of applicants & short listing as per required qualification & experience.
- Submitting work plan to client.
- Receiving drawing from client.
- Issuing drawing to Engineers & Foremen.
- Preparing charts, graphs & presentation as per the requirement of Project Manager & Engineers.
- Attending incoming calls & outgoing calls of Director.
- Receiving & sending emails.
- Internet browsing.
- Preparing various types of reports such as completed jobs, progressing jobs and pending jobs.
- Handling all administrative jobs of company.
- Preparing agenda for meetings.
- Organizing & maintaining files.
- Keeping & maintaining confidential records.
- Booking Air Tickets.
- Handling all correspondence.
- Preparing material bills as per drawings.

1. July 2008 to August 2009
Worked as Secretary of Project Manager in New International Technology Company, Doha, State of Qatar. NITCO is an Italian Company develops new technology in the field of engineering. NITCO S.p.A. operates since 1986 in the Operation & Maintenance of Industrial and civil Sectors, as, main contractor. New International Technology Company avails of the long experiences of the group in several environment field, such as : Waste Water, Domestic & Industrial Waste & Renewable energy. The mission of the Company is to execute, as prime Contractor, Global Services in various areas such as Management of solid waste, management of waste water assets, refurbishment and up-grading of environmental plants & structure. Presently, the Company operates with all important clients and in all major cities (i.e. Doha, Dukhan Industrial City, Ras Laffan Industrial City & Mesaieed Industrial City) of Qatar. The Company is related to the deep knowledge of Waste Water Sector (integrated Sewerage Systems including Sewage Treatment, Pumping Station & network), of the solid waste collection and disposal and of the other environmental issues.

JOB SUMMARY :
- Attending incoming calls & outgoing calls of Project Manager.
- Arrangement of meetings.
- Preparing agenda for meetings.
- Informing Plant Engineers for meetings.
- Performing all typing jobs.
- Handling Grievances of Employees.
- Induction of newly appointed employees.
- Handling accommodation of employees & maintaining discipline.
- Handling Gate pass of employees.
- Highlighting the problem of employees to Management.
- Preparing vehicle reports.
- Informing employees for safety orientation program.
- Assisting sick employees and taking hospital for treatment.
- To maintain the health records of employees & labours working in the site.
- Arranging vehicles for receiving & sending employees to Airport.
- Coordinating with Material Follow-up Department regarding availability of Spares.
- Coordinating with Operation Department regarding work permit.
- Submitting work plan to Client.
- Preparing Presentations, graphs & charts as per Project Manager Requirement.
- Presentation of statistical data.
- Receiving & sending emails.
- Drafting Inter/Intra Office Communication.
- Organizing & maintaining files.
- Creating & maintaining spreadsheet files.
- Keeping and maintaining confidential records.
- Giving appointment to Plant Engineers & visitors.
- Receiving VIP’s of Company from airport and arranging hotel
- Booking Air Tickets.
- Coordinating with EDP (Electronic Data Processing) for solving day to day problems of software.
- Reporting directly to the Project Manager.
- Keeping the records & maintaining records of day to day activities.
- Organizing travel arrangements for Project Manager.
- Consolidating weekly reports received from diff. projects of the company.
- Coordinating with the management on Project Manager's behalf.
- Assist with the Implementation of systems & processes established by the management.
- Provides required data to Project Manager for the concerned department whenever needed.
- Keeping & maintaining daily data of Pumping Stations, Package Treatment Plants & Sewage Treatment Plant
- Data Entry in Operation & Maintenance Contract Management System (OMCMS).
- Keeping and maintaining the records of drawings (Hard & Soft Copies) & engineering documents.
- Checking documents, such as blueprints, drawings & change orders.
- Preparing reports of Public Complaints such as daily and monthly basis.
- Preparing Monthly Reports such as Summary of Corrective Maintenance, Summary of Preventive Maintenance, Summary of Man Hours distribution on various area, Summary of Man Power Utilization, Prepare reports of Planned, Unplanned & Forced Shutdown.
- Keeping work status such as completed, in-hand, pending, awaiting shutdown, awaiting spare & awaiting contractor.
- Worked with advanced Computerized Operation & Maintenance Contract Management System (OMCM) for issuing the Preventive Maintenance for Mechanical, Electrical & Instrumentation Equipments for Package Treatment Plants, Sewage Treatment Plants & related networks.
- Receiving & Processing of Corrective Maintenance for Package Treatment Plants, Sewage Treatment Plants & related networks.
- Monitoring the Completed work orders and rescheduling the next preventive maintenances Schedules.
- Maintaining the History Records of all the Mechanical, Electrical & Instrumentation Equipments of the Plant for their Corrective and Preventive Maintenance Works and for their Major Overhauls during Annual Shutdowns.
- To prepare the Monthly Backlog Reports of both Preventive & Corrective Maintenance Work Orders for Mechanical, Electrical & Inst. Maintenance Department.
- Issuing Checklist for Routine Maintenance.
- Updating Check list as per requirement of Plant Engineers.
- Provide Adequate Information related to the work order status as required by Maintenance Engineers.

2. March 1998 to July 2008 :
Worked as Secretary of Planning & Information Unit Head in Saline Water Conversion Corporation, Ministry of Water and Electricity, Kingdom of Saudi Arabia. Desalination & Power Plant, Yanbu-Al Sinaiyah is having 7 Boilers (580 t/h each) and 7 Turbines (84 MW each) with a capacity of 588 MW. In addition to this the world’s largest Reverse Osmosis Plant with the Capacity of 34 Million gallon per day and 9 Desalination plants which puts the overall capacity of the Plant to 100 MG/day of Water.
Saline Water Conversion Corporation, which was established as the primary producer and distributor of potable water, operates 29 plants across the country and has a total installed capacity of 3.3 million cubic meters of water per day. Saline Water Conversion Corporation is also a major contributor to the Saudi electricity grid, with an output of 5,029 megawatts. Today, Saudi Arabia is the largest desalinated water producer in the world.

JOB SUMMARY :
- Responsible in handling incoming calls & outgoing calls of Planning & Information Head.
- Managing daily activities of Planning & Information Head.
- Preparing program for meetings.
- Preparing minutes for meetings.
- Preparing agenda for meetings.
- Managing the calendar of the P & I Head.
- Sending Announcements/ circulars etc.
- Receiving & sending emails.
- Receiving and processing incoming & outgoing mail.
- Giving appointment to visitors.
- Preparing Presentations, graphs & charts.
- Creating and Maintaining of Spreadsheet files.
- Analysis & presentation of statistical data.
- Performing all typing jobs.
- Organizing travel arrangements for P & I Manager.
- Managing stationary requirements.
- Actively participated in the data feeding activities in Maintenance Management System.
- Receiving documents from Subcontractors.
- Keeping and maintaining the records of drawings & engineering documents.
- Internet browsing.
- Maintaining systematic & proper filing of documents for easy access.
- Keeping the records & maintaining records of day to day activities.
- Effective coordination with various departments in order to ensure smooth functioning.
- Coordinating with all the HOD’s for various jobs.
- Maintaining the necessary & confidential documents and records.
- Prepare Planning Monthly Reports such as Summary of Corrective Maintenance, Summary of Preventive Maintenance, Summary of Man Hours distribution on various area, Summary of Man Power Utilization, Prepare reports of Planned, Unplanned & Forced Shutdown.
- Worked with Computerized Maintenance Management System (Planning Software) for issuing the Preventive Maintenance work schedules for Boiler, Turbine, Desal, RO & Common Utilities.
- Receiving, Updating & Processing of Corrective Maintenance for Boiler, Desal, Turbine, RO, Pipeline & Common Utilities.
- Coordinating with Operation Department regarding Work Permit.
- To maintain the History Records of all the Mechanical, Electrical & Inst. Equipments of the Plant for their Corrective and Preventive Maintenance Works and for their Major Overhauls during Annual Shutdowns.
- Keeping Work Order Status such as In-hand, Completed, Pending, Awaiting Shutdown, Awaiting Spare & Awaiting Contractor.
- Coordinating with Material Department for availability of Spares.
- To prepare the Monthly Backlog Reports of both Preventive & Corrective Maintenance Work Orders for Mechanical, Electrical & Inst. Maintenance Departments.
- To Prepare the Mechanical, Electrical & Instrumentation - Maintenance - Departments - Monthly - Man hours Productivity Report.
- Provide Adequate Information of Plant Equipments as required by Maintenance Engineers.
- Processing & maintaining records of Crippling Request, Plant Unit Shutdown Request & Plant Modification Request.
- To assist the maintenance personnel by providing the spare parts details/ PTW status well in advance for each work schedule.
- Monitoring the Completed work orders and rescheduling the next preventive maintenances Schedules & Follow-up reports for pending Preventive, Corrective maintenance work orders.
- Update Standard Job Instructions as per Plant Maintenance requirement from time to time.

3. June 1995 to Dec. 1997 :
Worked as Executive Secretary of Project Manager in Saudi Oger Ltd. Saudi Oger Ltd., incorporated in January 1978 under the rules and laws of the Kingdom of Saudi Arabia with its headquarters in Riyadh. Saudi Oger Ltd. is a private company, wholly owned by the Rafic Hariri family. Since its inception, Saudi Oger has become one of the leading Construction; Facilities Management Service Provider and Infrastructure Project Development companies in The Kingdom of Saudi Arabia and the region. In relatively short period of time Saudi Oger Ltd. has grown into a multi-company, multi-divisional organization with subsidiaries and affiliates in the Kingdom of Saudi Arabia and abroad.
Saudi Oger is one of the major O & M Contractors of Royal Commission’s Desalination and Waste Water Systems and also O & M Contractors for Domestic and International Airports and Palaces in the Kingdom of Saudi Arabia.

JOB SUMMARY :
- Handling incoming & outgoing calls of Project Manager.
- Receiving daily work schedules from various sections of Maintenance Dept. & highlighting to Project Manager, Maintenance Manager, Planning Engineers & Foremen.
- Highlighting the problem of employees to management.
- Monitoring vehicles & preparing reports.
- Handling grievances of employees.
- Handling gate pass of employees.
- Orientation of new appointed employees.
- Informing employees for safety awareness program.
- Monitoring employee’s camp.
- Collect information of Pipeline leakages from Control Room & Inform to Technical Inspector.
- Organizing Meeting.
- Preparing agenda of Meeting
- Giving appointment to Visitors & Engineer.
- Filing of records systematically.
- Presentation of statistical data.
- Receiving and processing incoming & outgoing mail.
- Involved in the preparation of Work Authorization.
- Data Entry in Work Authorization System (Planning Software).
- Issuance of Checklist for Routine Maintenance.
- Issuance of Preventive Maintenance Work Orders for Desalination Plant & Common Utilities.
- Receiving, Updating and processing of Corrective Maintenance.
- Provides required data to Maintenance Manager for the concerned department whenever needed.
- Preparation of work progress reports.
- Provide Adequate Information related to the work order status as required by Maintenance Engineers.
- Keeping all the records of work status such as in-hand, completed, pending, backlog, awaiting shutdown, awaiting spare and awaiting contractor.
- Preparing Planning Monthly Reports.
- Prepare Monthly Report of major & minor Pipeline leakages.
- Preparing various types of graphs, charts & presentations.

Personal Profile :
- Date of Birth : 06-01-1966
- Nationality : Indian
- Religion : Islam
- Marital Status : Married
- Language Known : English & Hindi

[Guest]

RESUME :
Monty Monga
eMail : montymonga79 AT gmail.com

Objective :
To work with a reputed organization and reach at management level with hard, dedication and efficient working ability.

Educational Qualifications :
- M.B.A persuading from symbiosis university
- Graduate in B.Com from Mumbai University in 2001
- H.S.C from Bombay Board in 1997

Additional Qualifications :
- Done Basic Computer Course
(DOS, Windows, MsOffice, Tally)
- Done IATA from Canada university .

Work Experience :-
- Working with Metcorp International (Oct 2007 – Till date.)
- Worked with Pitambari Products Pvt Ltd as head of the customer Care (Feb 2006 – Jan 2007)
- Worked with ICICI Infotech as a secretary of GM (Jan 2005 – Feb 2006)
- Worked with Polaris Software Pvt Ltd as an assistant administrative. (Jan 2004 – Dec 2004)

Key Responsibilities :
- Preparing documentation in regards to shipment.
- Giving quotation to clients
- Finalizing orders
- Dispatching shipment.

Hobbies :
Listening to Music, Playing Badminton, Roaming in different places.