Dianin Group Hyderabad : Executive Assistant

[muthukalee]

Executive Assistant

Job Description :
* Work closely with the CEO to design various initiatives and action plans
* Participate in preparation of presentations to be delivered by CEO
* Coordinate with various department heads for reports
* Assist the CEO in implementing Policies and initiatives across all departments
* Proactively deploy and instantiate processes / systems to ensure smooth functioning of the CEO’s office
* Provide executive support to the CEO
* Liaise with Internal and External clients
* Participate in key forums like Management council meetings

Requirments :
* 1-2 years of similar experience
* Should be a graduate
* Should be well versed in MS-OFFICE
* Excellent Communication skills

Location : Hyderabad

About us :
Dianin is managed by experienced IT professionals with diverse skill sets who have extensive experience in pharmaceutical, financial, telecom, insurance, and manufacturing industries. The company’s charter is to become a single-source solution provider to businesses looking to incorporate Internet technologies and related solutions into their overall corporate strategy.

Contact us :
Dianin Group
New Padma Colony
Vidyanagar
Hyderabad – 500 044
A.P, INDIA
Ph : +91-40-27664333
Fax : +91-40-27662278
info@dianin.com
http://www.dianin.com

[Guest-IJT]

NAME : S.SHUBASHINI
____________________________________________________________________________
LOOKING FOR A SUITABLE AND CHALLENGING JOB WHERE I CAN EFFECTIVELY USE MY KNOWLEDGE AND SKILLS IN A SUCCESSFUL MANNER TO SATISFY THE NEEDS OF THE ORGANIZATION.
EXPERIENCES
1. PRESENTLY WITH AN ISO 9001 : 2008 COMPANY AT COIMBATORE AS PERSONNEL ASSISTANT (PA) TO THE MANAGING DIRECTOR FROM AUGUST 2009 TILL DATE
NATURE OF WORK :
FULL TIME REPORTING TO THE MANAGING DIRECTOR.
HANDLING OF SECRETARIAL JOBS LIKE ARRANGING MEETINGS, FIXING OF APPOINTMENTS WITH INTERNATIONAL AND NATIONAL CUSTOMERS.
HANDLING CONFIDENTIAL MATTERS OF THE COMPANY.
FOLLOW UP FOR REPORTS FROM VARIOUS DEPARTMENTS AS AND WHEN REQUIRED BY THE MANAGING DIRECTOR.
DOWNLOADING OF E-MAILS AND REGULAR FOLLOW UP WITH MANAGING DIRECTOR FOR A REPLY AND IN SOME CASES INDIVIDUAL CORRESPONDENCE DEPENDING UPON THE CASE.
LETTER DICTATION (STENOGRAPHY) & COMMUNICATIONS BY E-MAIL, FAX OR LETTER.
REMINDING OF ENGAGEMENTS, APPOINTMENTS ETC.,
ORDERLY MAINTENANCE OF FILES IN THEIR RESPECTIVE POSITION AND CABINETS.
SECRETARIAL JOBS LIKE RESERVATION OF INTERNATIONAL & DOMESTIC FLIGHT TICKETS, ARRANGING FOR VISAS, TRAIN TICKETS, HOTELS ETC., FOR MANAGING DIRECTOR & OTHER SENIOR OFFICIALS OF THE COMPANY.
2. 2½ YEARS YEARS FROM FEBRUARY 2007 TO JULY 2009 AT SOUTHERN INDIA MILLS ASSOCIATION AS EXECUTIVE ASSISTANT.
NATURE OF WORK :
REPORTING TO THE SECRETARY GENERAL & JOINT SECRETARY.
HANDLING CONFIDENTIAL MATTERS OF THE MANAGEMENT & ASSOCIATION.
FOLLOW UP FOR MIR (MANAGEMENT INFORMATION REPORTS) FROM ALL THE DEPARTMENTS LIKE DAILY, WEEKLY, MONTHLY AND YEARLY AND SUBMIT TO THE MANAGEMENT.
DOWNLOADING (E-MAILS) AND CIRCULATION TO ALL DEPARTMENTS.
HANDLING OF SECRETARIAL JOBS LIKE ARRANGING MEETINGS, FIXING OF APPOINTMENTS.
LETTER DICTATION (STENOGRAPHY) & COMMUNICATIONS BY EMAIL TO MEMBER MILLS.
SECRETARIAL JOBS LIKE RESERVATION OF INTERNATIONAL & DOMESTIC FLIGHT TICKETS, TRAIN TICKETS, HOTELS ETC., FOR SECRETARY GENERAL AND SENIOR OFFICIALS.
3. 4½ YEARS FROM AUGUST 2002 TO JANUARY 2007 AT GANGA HOSPITAL AS STENOGRAPHER
NATURE OF WORK :
DOWNLOADING OF MAILS, LETTER DICTATION BY DOCTORS AND SELF-CORRESPONDENCE.
PREPARATION OF DISCHARGE SUMMARY.
PREPARATION OF INVOICES, FOLLOW UP FOR PAYMENTS, OUTSTANDING BILLS ETC.,
INTERNET BROWSING, APPOINTMENTS, VISA, PASSPORT PROCESSING.
PREPARATION OF DOCUMENTS FOR CONFERENCE AND MEETING.
PREPARATION OF QUESTION PAPERS FOR JUNIOR DOCTORS AS AND WHEN REQUIRED.
PREPARATION OF DOCUMENTS FOR NURSING SCHOOL ACCREDITATION.
4. 3 ½ YEARS FROM DECEMBER 1998 TO APRIL 2002 AT M/S. MOUNT HOUSING AND INFRASTRUCTURE LTD COIMBATORE AS SECRETARY TO MANAGING DIRECTOR.
NATURE OF WORK :
REPORTING TO THE MANAGING DIRECTOR.
HANDLING CONFIDENTIAL MATTERS OF THE MANAGEMENT & COMPANY.
FOLLOW UP FOR MIR (MANAGEMENT INFORMATION REPORTS) FROM ALL THE DEPARTMENTS LIKE DAILY, WEEKLY, MONTHLY AND YEARLY AND SUBMIT TO THE MANAGEMENT.
DOWNLOADING (E-MAILS) AND CIRCULATION TO ALL DEPARTMENTS.
HANDLING OF SECRETARIAL JOBS LIKE ARRANGING MEETINGS, FIXING OF APPOINTMENTS.
LETTER DICTATION (STENOGRAPHY) & COMMUNICATIONS BY EMAIL
PREPARATION OF SALE DEED AND SALE AGREEMENT.
SECRETARIAL JOBS LIKE RESERVATION OF INTERNATIONAL & DOMESTIC FLIGHT TICKETS, TRAIN TICKETS, HOTELS ETC., FOR MANAGING DIRECTOR.
CO-ORDINATION WITH PUBLIC RELATION OFFICER FOR EC RENEWAL ETC.,
5. 10 MONTHS FROM FEBRUARY 1998 TO NOVEMBER 1998 AT BHARATH
INFORMATION TECHNOLOGY AS OFFICE INCHARGE
NATURE OF WORK :
STENOGRAPHY. PREPARING LETTERS TO THE STUDENTS
COUNSELING AND ORIENTATION TO STUDENTS REGARDING THE COURSES.
CO-ORDINATION WITH TEACHING STAFF AND ASSISTING THEM TO PREPARE QUESTION PAPERS, MAINTAINING MARK LIST FOR STUDENTS DURING THEIR PRACTICALS ETC.,
PREPARING PERFORMANCE REPORTS AND MAINTAINING OF INDIVIDUAL FILES FOR THE ENTIRE STUDENTS.
HANDLING CASH AND ACCOUNTS.
6. 1 ½ YEARS FROM JUNE 1996 – SEPTEMBER 1997 AT SARVAMANGALAM SYNTHETICS LIMITED AS OFFICE INCHARGE.
NATURE OF WORK :
LETTER DICTATION (STENOGRAPHY) & COMMUNICATIONS BY E-MAIL, FAX OR LETTER.
SELF CORRESPONDENCE
ORDERLY MAINTENANCE OF FILES IN THEIR RESPECTIVE POSITION AND CABINETS.

ATTENDING PHONE CALLS, HANDLING CASH AND ACCOUNTS
EDUCATIONAL QUALIFICATION :
M.COM., FROM ANNAMALAI UNIVERSITY
TECHNICAL QUALIFICATION

SHORTHAND – ENGLISH
INTERMEDIATE - SECOND CLASS
TYPE WRITING - ENGLISH
HIGHER – FIRST CLASS
COMPUTER KNOWLEDGE
DIPLOMA IN COMPUTER APPLICATION
DIPLOMA IN VISUAL INFORMATION TECHNOLOGY
TALLY 9.0 FROM GENESIS
WORKING EXPERIENCE : MS WORD, MS EXCEL, MS POWER POINT, OUTLOOK &
OPERATING KNOWLEDGE IN INTERNET BROWSING & MAILING.
OTHERS : 1. EPABX OPERATING
2. ELECTRONIC TYPING / FAX
3. KNOWLEDGE TO SCAN DOCUMENTS.