Novatude Navi Mumbai : Personal Assistant

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Novatude Navi Mumbai : Personal Assistant to CEO
Company Name : Novatude
Company Location : Navi Mumbai
Designation (of vacancy) : Personal Assistant to CEO
Company E-mail ID : hr@novatude.com
Company Website : www.novatude.com

Job Description, Candidate Profile, Company Profile, Company Address :
Wanted Personal Assistant to CEO for a California based start up
starting its operations in Navi Mumbai area.

Female preferably with MBA and sales background preferred.
Fluency in spoken English and strong communication skills.
Should have prior experience in using MS Office.
Please send your CV with a passport size pic in it at hr@novatude.com
Ability to travel with short notice.
A warm and pleasant personality.

Job responsibility will include :
Assisting CEO in his daily schedule, meetings and making
correspondence on his behalf.
Co-ordination with the field sales team.
Co-ordination with vendors and suppliers.
Tracking daily executive reports.

Salary :
Will depend upon the existing salary.
Fresher with the right qualities will be considered.
Transit accommodation to outstation candidate can be provided.
Salary is INR 15000 + per month.

Contact us :
104 Jasmine,Regency Garden,
Plot # 10,Sector 6 Kharghar
Navi Mumbai, Maharashtra 410210
India.

[Guest-IJT]

Name : hannan mahfouz farghaly
Email : katty_cutemahfouz AT hotmail.com
Designation / Skillset : pers onal assistant
looking for good vacancy and i can v visa visiting to united arab emirates

Resume :
Objective.
A challenging position within a progressive organization where I can prove my capabilities is enabling me to use my academic background and my experience as well as my personal skills.
Education
1- 1981 – 1985 Cairo University- Cairo Bachelor of Art. Documents and library section.
2- 1981 Thanawia Emirates.
Courses
1- English Course from the British Council, reaching high class.
2- Courses of Word processing. 5
3- Course of Windows, WinWord and Excel.
Key Skills and Attributes
1- Ability to work accurately under pressure.
2- Coordinate well with all members of staff to reach and exceed targets and deadlines.
3- Able to communicate effectivelDealing with a va y at all levels.
4- riety of internal and external activities.
5- Working Knowledge of office equipment usage, such as fax, Photocopier, Answering phone calls in both Arabic & English, Translation, Organize appointment, filing, classifying, cataloguing, Purchase orders, Managing all the keys building, Subscribe in school business events.
Experience
1- Five years starting from 1990 – 1995 in “Emirates Banking Training
Institute”. Position Librarian in United Arab Emirates
Job Description :
- Classifying References, books and magazines.
- Seminars officially.
- Out doors workshop books in Exp. Exhibition.
- Preparing financial periodical per month.
2- One Year is starting from 1995 – 1996 in “Mirage International Cooperation”.
Position : A-Field Manager.
B- Manager Director in Purchasing Department in Cairo.
Job Description :
- Sailing educational materials and giving training programs seminars to representative marketing.
3- Sixteen Years starting from 1996 – 2011 till now in “EL ALsson National British & American International School”. Cairo- Egypt. Egyptian High School with International British & American Curriculum Working.
Secretary then promotes to senior position as Supervisor Secretary.
Job Description :
- Tour of senior building, meets other admin. Staff in senior school, meet national school managers” International on Holiday “.
- Explanation of National and International School Year. Month by month “important things to be done”.
- Understanding timetables and room allocation (tutor rooms, classrooms and workrooms).
- Filing system – “Teachers Handbook”- useful reading, study organization charts and daily routines.
- Understanding what Receptionists do on a daily basis.
Keys :
- Tour of Primary School – introduce to main contacts in admin and support services, Head and Deputies.
- Computer systems – where to find files – International Handbooks – Introduction to Phoenix program – Finding student and parent information.
- Dealing with parents, making appointments, general question and answer session.
- File any administrative or educational documents.
- Type any correspondence or documents as required by Head Teacher.
- Distribute confidential letters to staff.
- Substitute the Receptionist when absent.
- Keep the International Handbooks up – to – date, master letters, Form slips, ordinary files and renewal marker-pens distribution.
- Providing assistance for Prep other management and National Examination manager as required.
- Using Phoenix programmers, including report production monthly.
- Producing start of year documentation for staff as requested by Head and relevant Deputies.
- Ordering keys and controlling staff keys for deepest, check all departments keys in the senior school and renew it at each year – end, following changing for keys and depts...
- Keeping bookings diary for Theatre and Expressive Art Room.
- Taking Teachers absence.
- Taking Students absence.
- Filing and classifying all job equipment.
- Arranging and helping trip booking with traveling companies.
- Recording all Invoices faxes and International calls for staff.
- Making Registration files for all tutors classes in the senior school month by month.
- Check teachers attendance” Daily” :
o Recording daily stuff attendance.
o Register self medical certificate reasons.
o Signing in annual absence folders.
- Student attendance “Daily” :
o Distribute register files to teachers daily.
o Distribute recording sheets attendance students to American section and British section.
- Using Phoenix programmed. “ Daily”
- Responsible for the key tableau. “ Daily”
A- Dividing the tableau keys to :
o A- Department keys.
o Classes Keys.
o Offices Keys.
B - Register keys file by signing time in, time out, teachers name and title of the key.
- Classifying and accessing filing documents.
- Liaison between stuff and administration and parents, including making appointments at naturally suitable times.
- Translate documents (Arabic/ English) and interpret between Arabic / English teachers as needed.
- Carry out any additional tasks required from time to time by the administration Manager, including undertaking work in any area of the school during periods when teaching staff/students are not in school(e.g. during the summer recess).
- Pass information and messages promptly and accurately.
- Distribute staff mail and internal memos.
- Type any correspondence letters to the management stuff :
o Exam manager.
o Bus controller
o Applying any help for teachers.
- Answering phone calls in English & Arabic and transfer the calls to the proper department American or British.
- Handling parents request.
- Handling teachers requests :
o Photo orders : organizing orders from teachers by sending to print shop and distributing by subject teachers.
o Arranging taxi allowance between account department and teachers.
o Organizing maintenance orders
o Sending or calling teachers to account department.
o Organizing stationary orders and laminating requests by sending it to resource department.
o Purchase orders.
o Organize distribution of letters around the school for teachers/students.
o Distributing Board markers monthly to teachers and register it by name teachers.
o Arranging pigeon halls in ascending alphabetical orders teachers name at the beginning academic year.
o Distributing pass cards to teachers, late cards and visitors cards to security in the beginning of the academic year.
- Handling students requests :
o Nurse slips register.
o Permission to go to primary school for paying fees or see registrar office.
o Permission for leaving early after deputy approval.
o Arranging maintenance student’s orders
o Distribute student letters in register files or some times in classes ”Depends on it’s urgency”.
o Organizing emergency alarm between teachers and students.
o Assistant to the vice administration principal.
Part time job :
A- One year in Marriott Vacation International. Working in Marketing in Doors for Booking Hotels and Sharing Accommodation.
B- Two years in “I. L. I “International Language Institute”. Working as receptionist and secretary, doing all office equipment.
C- Five years in Rotary El Mansouria. Working as administrative secretary, taking attendance, making accounting, arranging booking parties, taking appointments with Consultant Senior Positions for arranging seminars.
Hobbies and Interests :
Reading and writing short stories.
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More Information about this submission and submitter :-
___________________________________________________
Submission ID : 4174279
Date & Time : 25th May 2011 11:41 PM (UTC)
IP Address : 41.239.67.229
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Predicted Country : Egypt