Executive Secretary : Resume CV

[nautiyal.jagdish]

JAGDISH NAUTIYAL
E-mail : nautiyal.jagdish AT yahoo.in

EXECUTIVE SECRETARY ~ ADMINISTRATION :
Administration / Office Management / Hospitality Management / Procurement / Facilities Management / Secretarial & Confidential services / Correspondence & Filing / Event Management / Liaison & Public Relations / Travel & Transportation / Training & Development / Analytical Skills

Experience :
15+ years’ rich experience in managing Secretarial functions, Administration, Facilities to optimize operational efficiency. Core strengths in performing administrative functions – facilities management, transport/travel arrangements, logistics, liaison, security, procurement, and I.T. etc. Demonstrated expertise in managing entire administrative activities relating to Chairperson’s office – Travel arrangements, maintenance of entire machines/electronic gadgets installed in office, correspondence, filing, issue of office orders etc. Thorough professional, with high caliber, work orientation, and ability to handle multiple functions and activities in a high pressure environment due to inherent ability to identify and prioritize tasks at hand. Key competencies in structuring and implementing innovative Administrative policies/procedures to generate undivided commitment & dedication among the team. Deft in assessing training needs and arranging training sessions to keep skill-level of the men up-to-date with global standards. Versatility, flexibility, and willingness to work with demanding bosses in constantly changing priorities with enthusiasm. Keen planner and farsighted with strengths to perceive beyond obvious. Result driven and focused with immaculate work habits, man-management, time management and leadership skills. Computer Literate.

SELECTED ACCOMPLISHMENT :
- Holds the distinction of working with the Chairperson of the National Human Rights Commission.
- Having credential of worked as ‘Private Secretary’ to Honorable Justice Shri Ranganath Misra, Honorable Justice Shri J.S. Verma, Honorable Justice Shri M.N. Venkatachalaiah, Honorable Justice Shri A.S. Anand and Honorable Justice Shri S. Rajendra Babu, all former Chief Justices of India.
- Introduced the concept of MIS reporting to update the Management on regular basis.
- Developed and implemented many new ideas of administrative procedure for saving time.
- Proposed and got implemented many new ideas for motivating all segments of team members.

PROFESSIONAL EXPERIENCE :
NATIONAL HUMAN RIGHTS COMMISSION, NEW DELHI
SINCE 1995
PRIVATE SECRETARY :(UNDER SECRETARY LEVEL POST)
- Overall responsible for taking proceedings on case files, official notes, speeches etc.
- Accountable for handling telephone calls, managing engagement diary, handling visitors and important dignitaries from within the country and abroad calling upon the Honorable Chairperson.
- Actively involved in keeping track of important files and maintaining proper coordination with the different sections of the office and managing the residential office.
- Entrusted with the onus of accompanying the Honorable Chairperson on domestic and international official tours to various countries.
- Monitored e-mails regularly for appropriate responses and kept the senior officer posted of all details.
- Deftly handled management of facilities/infrastructure to ensure cost effective workability.
- Effectively liasioning aggressive Public Relations with Media, Local Police, and Fire Department.
- Meticulously handled the development and administration of performance management programmes including periodic performance reviews and appraisals.
- Successfully organized meetings of Governing Body, Finance Committee, Executive Committee and many other committees etc.
- Scheduled and organized Training Programs (Internal & External) including sending out nominations, seeking confirmations, logistics management as required by the faculty, collation of training feedback and settlement of payments.
- Exposed in learning Leadership, working in odd situation and other strategies.
- Reduced expenditure of Transportation through proper planning and implementation.
- Handled independently Hospitality, Event Management, and Media Brief to Print/Electronic Media.
- Played pivotal role in handling top and confidential correspondence efficiently.
- Drawn up plans for cost effective buying through long term procurement strategy in coordination with different agencies involved.
- Judiciously handled travel, accommodation, and transport arrangements for Chairperson and other Dignitaries.
- Prepared confidential material for grievance and other personnel related meetings.
- Assisting the Management in preparing PowerPoint presentations, material for meetings and HR reports.
- Monitored e-mails regularly for appropriate responses and kept the senior officer posted of all details.
- Regularly browsed Internet for needed information and provided feedback, updated the Website as and when required.
- Assumed responsibility for Sorting, screening and prioritizing incoming mail (By post, emails, & fax), drafting responses to correspondence.

ACADEMIA :
- LAW Graduate

Personal :
Date of Birth : 15th Mar 1974
Nationality : Indian

[Guest-IJT]

SANJAY SAH
Email : Sah.sanjay1101 AT gamil.com; kudyog_sanjay AT yahoo.co.in

PERSONAL SECRETARY/EXECUTIVE ASSISTANT / MIS OFFICER :
- Offering 10+Years of Experience in personal secretary/executive secretary jobs in various industries set up.
- A competent and diligent professional, offering 10+ years of rich cross functional exposure across Office Management, data controlling during Plant projection & commissioning, Secretarial work with top managements and tracking of business plan with MIS to ensure EBITDA level. Plant over viewing.
- Capable of working effectively in a fast-paced environment and consistently prioritizing tasks to meet deadlines; excellent interpersonal skills, initiative, attention to details and follow-through skills.
- Systematic, organized, hardworking and dedicated team player with an analytical bent of mind, determined to be a part of a growth-oriented organization
- Effective communicator with exceptional analytical and problem solving skills.

PROFESSIONAL EXPERIENCE :
M/S DALMIA CHINI MILLS (Prop. DALMIA CEMENT (BHARAT) LTD.,) (Power & Sugar Sector)
Executive Assistant to G. M. (Engineering) :Since May ‘08
- Performing all secretarial work, following-up, co-coordinating with others depts. self reply of mails, Meeting organizing, and finalization of contractor’s bills according to work orders.
- Preparation of business MIS, Daily performance reports (of Power segment #coal & Bagasse based#, Distillery & B/H) to ensure EBITDA level and submitting those to HODs & Sr. E.D. (H.O. - Delhi-office).
- Taking dictation, Preparation of Minutes of Meeting, Budgeting, Job Progress Report, letters, etc.,
M/S AZAM RUBBER PRODUCTS LTD. (Mfg. of Footwear & washing powder).
Personal Secretary to CMD Jun ‘07 - Apr ‘08
- Followed-up with the employees regarding the pending work and their targets. Responsible for timely submission of returns to Government Dept. Plant over viewing under CMD direction.
- Prepared Minutes of Meeting, ticketing, and others. Looked all the matters on behalf of CMD under his direction and coordination.
- Prepared MIS with the details of Bank, Stock & Sales.
- Directly reported to CMD about the performance of all departments and their achievements.
- Replied of all E-mail on behalf of CMD. All secretarial work. Coordinated with others depts.
M/s G. R. CORPORATION (Manufacturer & exporter of Garments Accessories - Textiles)
Personal Assistant to E.D. Jul ‘02 - Jun ‘07
- Conducted daily meeting with employees and for taking updates regarding pending works and submission the minutes of meeting to Unit Head
- Followed-up to all Supervisors for their schedule work and targets.
- Planned for new business & new projects with entire range in India & abroad
- Responsible for User’s problems related computers & others
- Self reply to all customers for their queries on mail and make proper arrangement for their sampling and orders. Followed-up to customers for due their payments & new orders in co-ordination with R.M. Sales.
M/S MODEX MARKETING CO. PVT LTD (Distributor of Automobile Parts)
Accountant & Office In-charge Nov ‘00 - Jul ‘02
- Was responsible for works related to A/c’s (Sales-Tax, Income Tax, Bank Reconciliation, etc.) and others.

EDUCATIONAL CREDENTIALS :
- M. Com. from C. S. J. M. Kanpur University
- Diploma in Computer Application from Asian Academy of Computer Technology, Kanpur and having good knowledge of MS-Office, AutoCAD 2006, Internet, etc. with very good typing speed.