Administration & HR : Resume CV

[shivaanita]

Curriculum - Vitae :
N.Siva Kumar
Email : shivaanita AT rediffmail.com, shivaanita AT yahoo.co.in

Objective :
As an Office Administrator / Manager I would like to coordinate and control all activities in an Office effectively & efficiently which would help the organization to achieve its objectives and goals along with the satisfaction of clients.

Education :
- Bachelor of Arts - Economics, Annamalai University

Professional Certification :
- MS office 97 from Centre for Information Technology, 1998

Work History :
MW High Tech Projects India Pvt Ltd -M+W Group (Formerly known as M&W Zander Facility Engineering (India) Pvt.Ltd) Gurgaon –Office Manager & Secretary.
Duration : July, 2008 – Till date.
Administration :-
- Manages all the administrative and office support aspects.
- Plans, organizes, schedules and coordinates company functions, events, meetings, outings, etc…
- Coordinate with vendors on office issues.
- Coordinate office equipment purchases, maintenance and repairs, includes quickly fixing of equipments upon breakdown, assisting in office equipment operations, changing of photocopier machines toner, paper, etc…
- Ensures office facilities & equipments are in good working conditions.
- To coordinate processing of forms.
- Responds to information requests from other departments &/or Region/Company personnel. Requests may cover critical and highly confidential matters.
- Cell Phone Administration/Coordination.
- Office keys administration.
- Ordering, maintaining & printing of office stationeries &/or supplies.
- Ordering & maintaining of pantry supplies.
- Answer calls, transfer calls to appropriate parties, &/or take messages.
- Attend to visitors and guests, including offering of drinks, settling them in the appropriate meeting rooms, etc…
- Tactfully handling critical and/or high level inquiries.
- Generates critical & highly confidential reports.
- Serves as liaison with other departments, including Accounting, Purchasing, IT, Human Resources.
- Obtains information from other departments as necessary and follows up to ensure requests are carried out and any problems are resolved.
- Managing Office insurance, AMC, etc
- Mail distribution, courier, copying, faxing, etc...
- Assist team in travel arrangements, hotel reservations, etc…
- Assist company guests in hotel reservations & any necessary arrangements.
- Provides all administrative & secretarial support to Director & Project Architects.
- Perform other support activities as necessary.

Human Resource :-
- Coordinating with HR Consultants, Web Sites & post advertisement on free listing sites for Recruitment
- Issuing Appointment Letters for New Staff, Confirmation letters & Memos whenever needed
- Induction and orientation for New Staff.
- Maintaining Leave Records for all Staff.
- To help the management in regulating the grant of leave with or without pay to the Employees.
- Opening staff salary account
- Maintaining Personnel files of all Staff
- Raise manpower requisition form.
- Check and verify weekly time sheets of all staff and send the same to our H.O.
- Monthly attendance send to H.O.

Accounts :-
- Handling petty cash, forecast monthly budget, dealing with bank, reconciliation statement, monthly petty cash statement, cost control etc.
- Raising architectural consulting invoices and follow-up for payment and send a copy to our accounts dept for record.
- Follow up for TDS certificates.

I.T. :-
- Installation of Software
- Support minor issues.
- Assist to IT Administrator
- Timely payment of subscriptions (Auto Cad / Photoshop… etc.)

Purchase :-
- Researches and assists in selection of vendors, coordinates relations & payments
- Raise FMR (Field Material Requisitions) & MRN (Material Receipt Note) Form.
- Making comparative statement & summary.
- Maintains fixed asset registrar

Business Development :-
- Business Material & Folder Management : To compose, compile the date required to send to clients, vendors etc. for business development.
- Proposal Management : Searching tenders, RFP’s / EOI’s, short listing the appropriate, filling them, filing the document and sending them to the desired authority.

Projects :-
- Maintaining all project files.
- Raise Invoice in time as per the agreement & stage wise.
- Statement of Account for project wise in excel format.
- Request our H.O. for Project No or Quotation No.
- Project Site Office purchase procurements, logistic (guest house, service apartment, lease documentation, transport), administration, petty cash, bank dealing, mobile phone administration, human resource, vendor management and all other activities.

M.R.Warerkar & Associates Pvt Ltd, New Delhi – Administrative Officer.
Duration : March, 2006 – June, 2008.
Responsibilities :
Administration
- House Keeping : Ensuring Office Maintenance & Cleanliness.
- General correspondence for Chairman, Directors & Associates.
- Preparing Tender documents, estimates, specifications, agreements and comparative statements.
- Taking dictations in long writing and typing the same.
- Tracking Memberships & Renewing as & when required
- Tracking Procurement of General & Office Stationery & Inventory control
- Office Library Maintenance – (issue, receipt and purchase of books).
- Maintaining Files of Service Providers, Clients and Contractors.
- Clearance of all Bills.
- Monthly vendor Payments - follow up with Accounts
- Dealing with all purchases for office. (Cafeteria, Office Stationary, Printing, Computers and others)
- Annual Subscription of Magazines
- Annual Maintenance : Xerox, HP Printer, EPABX, Kent RO Aqua guard, Desktop & Laptops, Inverter, UPS, Gen Set, Visual PA Software Updates & Tams attendance machine updated.
- Insurance : Office Vehicles, Office bldg, Medical and Residence.
- Getting reports on regular basis from : Front off Exe, Front Office Asst, Office boys, Drivers
- Responsible for Monitoring Office Maids & Drivers.
- Arranging for meeting room and refreshment.
- Liasoning with government bodies (BSES, MTNL, and DJB) and Public relations.
- Co-ordinate with travel companies for hotel and ticket (air, rail) bookings.
- Correspondence through Email & Internet Surfing.
- Dealing with Courier Companies
- Answering calls and directing them as necessary.
- Greeting and directing visitors/deliveries
- Exceptional judgment in prioritizing responsibilities. Use highest discretion in responding to requests and handling sensitive information and confidentiality.
- Knowledge of trouble shooting for hardware & software and installing software.
Human Resource
- Maintaining Personnel files of all Staff
- Coordinating with HR Consultants & Web Sites for Recruitment.
- Issuing Appointment Letters for New Staff,Confirmation letters & Memos wherever needed
- Induction and orientation for New Staff.
- Maintaining Leave Records for all Staff.
- To help the management in regulating the grant of leave with or without pay to the Employees.
- Monitoring & Supervising the Salary & Wages Administration through M-Tech visual PA Payroll software.
- Generating Salary statement for Staff & transferring the salary to bank.
- Opening staff salary account
- Calculation of yearly bonus for Employees
- Resignation / Final Settlement Formalities

Achievements : Introduced biometrics attendance system, so that staff members reach office as per scheduled time. Implemented payroll software. Arranged official tour for the first time to Nainital for all employees along with their family members in 2007 & Mussorrie 2008.

Har Anand Publications Pvt Ltd, New Delhi - Office Coordinator-cum-Store Assistant.
Duration : April, 1998 to October, 2005
Responsibilities :
Provide administrative & secretarial support involving efficient handling of correspondence, screening telephone calls, attending visitors and directing various queries to relevant departments. Interacting with the Customers for obtaining quotations and giving clarifications to their doubts. Co-coordinating with the branches for smooth execution of day-to-day business operations. Handling Stationery, Daily Expenses, Office Automation and Office Administration. Proper and timely dispatches of consignment, attending customers who have queries or complaints, coordinating with core management, house keeping, railway bookings through internet and agents. Purchasing material such as stationary, computer accessories and other necessary items as per the requisition from other departments.

Sarvodaya Furniture Pvt Ltd & Sumarin Interiors, New Delhi - Office -cum-Store Incharge.
Duration : August, 1992 to 17th July, 1997
Responsibilities :
The job responsibilities includes Stock Maintaining- incoming & outgoing goods, Handling independent godown operations, handling correspondence with the company and the party Maintaining coordinating between sales person company & godown, Taking dictation of corresponder & typing the same, Making follow-up enquiries & giving details enquired by the Clients, Dispatching, Making Stock Statement, Maintaining Files, Transport Incharge.

Personal Information :
Father's Name : Late Shri V.S.Nagarajan
Languages Known : English, Hindi and Tamil

[Guest-IJT]

Manager-HR & Administration

HARIHARA BEHERA
E-Mail : harihara_2005 AT yahoo.com

HRD & General Administration :
- General Administration - HR Policy Formulation - Team Management
- Recruitment - Performance Management - Personnel Management
- Training & Development - Employee Relations / Welfare - Organisational Development
- Security & Safety - Statutory Compliance - Liasioning
A dynamic professional with 20 years rich experience in managing the entire gamut of Administration functions with demonstrated leadership qualities; conceptualising and effectuating measures / modifications in the operating procedures to optimise resource and manpower utilisation in Indian Air force.
- Expertise in managing complete facility management including Operation & Maintenance, Housekeeping, Security, Canteen, Vendor Development, Purchase etc. Knowledge of Statutory Acts as well as interfacing with regulatory authorities.
- Adept at people management, maintaining healthy employee relations, handling employee grievances thus creating an amicable & transparent environment.
- An enterprising leader with the ability to motivate personnel towards achieving organisational objectives and adhering to industry best practices.

CAREER HIGHLIGHTS :
HRD :
Effectively managing welfare measures, management - employee get together, team building etc. to enhance motivation levels and productivity. HR Policy formulation and Communication Strategy.
Recruitment, Resourcing & Development
- Managing the recruitment life-cycle for sourcing the best talent from diverse sources after identification of manpower requirements for new / existing departments.
- Planning human resource requirements in consultation with heads of different functional & operational areas, organising selection interviews and induction programs.
- Handling salary negotiations and compensation administration in line with the industry standards.
Personnel Management
- Identifying training needs and preparation of training modules, calendar, schedules & batches for imparting training including measurement of effectiveness.
- Conducting managerial and technical trainings to enhance the managerial and soft skills of the employees. Ensuring healthy employee-management relations in the organisation, by encouraging workers to voice their opinions on common platforms and promoting employee involvement in improvement activities.

ADMINISTRATION :
General Administration :
- Handling all administrative activities like maintenance of office equipments, transport, housekeeping & maintenance of office and record keeping of office stationery including various formats.
- Organising social activities such as picnic, sports & recreational activities, health care, etc. for increasing the moral of the employees.
- Writing reports of daily activities and irregularities, such as equipment or property damage, theft, presence of unauthorized persons, or unusual occurrences or any other security breaches.

Security Operations :
- Overseeing security operations entailing regularization of visitor’s entry / exit to the premises and traffic inside and out side premises.
- Coordinating activities for the identification of training needs of employees for upgrading their technical skills and briefing security personnel’s at their respective sites.
- Implementing stringent security measures for the safety of the National assets.
- Identifying security requirements across insurgency prone high risk areas and deploying security guards along with the installation of sensitive electronic security equipments.
Liaison / Coordination
- Liasioning with District, State and Central Government Authorities of various level for maintaining good interpersonal relations for smooth operations.

SCHOLASTICS :
Post Graduate Diploma in Human Resources Management in 1996,
Rajendra Prasad Institute of Communication & Management, Mumbai. Secured 50%
Post Graduate Diploma in Industrial Relations & Personnel Management in 2007,
Bhartiya Vidya Bhavan, Baroda. Secured 50%
Bachelor of Arts in 1994,
Kakatiya University, Warangal. AP Secured 45%
Bachelor of Law in 2005,
Saurastra University, Jamnagar. Secured 50%
Diploma in Industrial Security, Safety Management and Fire Fighting & First Aid in 2000
Indian Institute of Security Management, Bangalore. Secured A grade IT FORTE
Post Graduate Diploma in Computer Applications, in 2001 I. Tech Computer & Technical Educational Institute, Vadodara, secured A grade
O.S – DOS, Win 98, Win2000, Win XP.
Tools – MS – Office. Internet Applications
Desk Top Publishing in 2005
Industrial Training Institute, Tarsali, Vadodara, secured A grade
Corel draw, Adobe photo shop, Page maker

EXPERIENCE :
- 20 years of Administrative & Management experience in Indian Air force from April 1985 to April 2005.
- 02 year experience as a Assistant Manager (HR & Admin.) in Konark Paper Mills & Industries,
Balasore, Orissa. From 01 Aug 2003 to 31 July 2005.
- 01 year experience as a Assistant Manager (Per & Admin.) in HGI Foundries (Unit of IPSL Industries Limited), Baska, Halol, Gujarat From 01 Aug 2005 to 31 May 2006.
- 03 year experience as a Asst. Manager (Hr & Admin.) in Wearresist Technologies Pvt. Ltd. Vadodara, Gujarat From Jun 2006 to Nov 2009.

PRESENT EMPLOYMENT :
- Presently employed in KDAC CHEM PVT. LTD. Nandesari,Gujarat as a Manager (HR ,Personnel & Administration) since Dec’2009.

EXPOSURE TO :
- HR - Management & Administration, Recruitment, Man power Planning, Appraisal, Training and Development, Liaison with Central & State Govt. agencies such as PF, ESI dept., Labour Commissioner for renewal/ apply of Labour license & Chief Inspector for approval of registration, licensing & renewal 0f licenses of factories.
- Establishment, Transport, Medical, Labour welfare, House keeping, Pay roll & Time keeping,
- General Administration, Maintain and upkeep documents, Purchase of stationary, general items & printing materials, Co-ordinate with site Engineers & sales personnel’s.
- Conducting periodical Medical Examination of Workmen to prevent occupational Hazards & imparting training to employees regarding security & safety measures at work place.
- Educational and Personnel Administration, Providing Administrative support and Academic Discipline, Policy and planning.
- Conducting Sports Related Activities and Other Cultural Programmes.
- Posses’ excellent skill of Supervision, Inter personnel skill, Effective Co-ordination, Communication skill.

PERSONAL DOSSIER :
Date of Birth : 26-07-1967
Sex/ Marital Status : Male/ Married
Religion/ Nationality : Hindu/ Indian
Language Known : English, Hindi, Oriya, Gujarati.
Hobbies : Reading
Sports : Athletics (Secured 1st Position in 100 Mtrs and 800 Mtrs Running at School level).
Brief Pen Picture : I am a sincere, discipline, hardworking & very practical, result oriented individual.
I always keep myself abreast with the latest developments around the world to expand my horizon of knowledge..

DECLARATION :
I hereby declare that the information furnished above is true to the best of my knowledge.

Date[] :
(Harihara Behera)