Labultima Mumbai : Purchase Assistant

[Rajkumargautam]

Labultima Mumbai, Mumbai Suburbs : Purchase Assistant

Designation: Purchase Assistant
Experience: 1 - 3 Years
Location: Mumbai, Mumbai Suburbs

Job Description:
1. The person should be conversant with purchase function.
2. Assisting the Purchase Department.
3. Sourcing of materials as per requisitions.
4. Prepare and send Request for quotations prepare comparison sheet & negotiate with vendors.
5. Prepare purchase order & send for approval to Higher authorities.
6. Keep a track record of orders placed
7. Followup for timely deliveries
8. Coordinate with the user department.
9. To prepare various MIS reports, analysis and present it to Management on frequent intervals.
10. Basic knowledge of Stores management Essential.
11. Should be able to do field work related to purchases.

Desired Candidate Profile:
Good Communication & Computer skills desired.
Knowledge of Taxes Like Sales Tax, VAT etc.
Good negotiable skills.
Basic knowledge of Microsoft Office

Company Profile:
- Proprietary Fast Expanding Company
- Products- Special Purpose R&D Eqp. For Pharma; Biotechnology; Foods, Flavours, Dyes, Herbal; Cosmatics; Dyes Industries.
- Turnover ~ Rs. 4.00 crore.
- Well established in Indian Market with export to USA, UK, Malaysia, Ukraine.
- Lab facilities for clients trials.

Address: Labultima
111/112/201/202/212/213, Bldg. No. 2 (NEW)
Diamond Indl Estate, Ketakipada,
Off. W. E. Highway, Dahisar (E),
MUMBAI,Maharashtra,India 400068
Email Address: lurpdeshmukh@rediffmail.com rpdeshmukh@mtnl.net.in
Telephone: 22-91-28979258
Website: http://www.labultima.com/

Keywords: Purchase, Purchase Assistant, Purchase Executive

[Guest]

i wish to apply for the post of purchase assistant.i am looking forward to work with your company.

sincerely yours
shailesh singh

[Guest]

SANTHOSH KUMAR.MR.PILLAI
Email : santh_002 AT yahoo.co.in
mrpillaisanthoshkumar AT gmail.com

Applied for “PROCUREMENT OFFICER /STORE CHIEF / ASST. ADMINISTRATOR
Career Objectives- :
To pursue a professional career in a prestigious organization such as yours, which provides competitive working environment with growth opportunities and where I can utilize my professional skills and abilities at most.
PROFESSIONAL EXPERIENCE ( 5 YEARS UAE WORKING EXPERIENCE& 2 YEARS IN INDIA )
SUMMARY
* Ability to adapt quickly to the working environment and start contributing towards the company goals with original innovative ideas.

* Working in a team, with easy confidence even under pressure
* Good communication and interpersonal skills
* Self motivated and quick learner
* Exhibits an honest work ethic with the ability to excel in fast paced, time sensitive environment.
NATURE OF WORKS HANDLED/ HANDLING
Overall control of Administration& Procurement& Store keeper
Well knowledge of Custom clearance (Computerized)
ADMINISTRATION
* Maintenance of Daily Manpower report, who are working in the project.
* Weekly Maintenance of Manpower & Equipments report
* Arranging the Manpower &Equipments for the site
* Preparation of monthly manpower Visa status &Passport Expiry details
* Preparation of renewal of visa details & maintaining medical report for the renewal of visa.
* Follow up the requirement of manpower &Equipment with Management.
*Preparing Manpower Joining& Transfer & Return &Termination Forms.
*Arranging the accommodation, who are newly coming to Co.
* Prompt Administration information reporting to the Management monthly.
* Preparing Weekly &Monthly Time sheet.
* Day to day management of all admin related activities.
* Monitoring and controlling admin related activities with Main office.
* Against shipment coming from abroad arranging clearance from the Sea port
* Collecting documents and Submitting to the custom office, arranging inspection from authorized person (Custom Inspector).
*Preparing Manpower Joining, Transfer &Termination
*Preparing Weekly &Monthly Time Sheet for the equipment.
*Arranging Transportation for the equipments to the site
*Arranging NOC from the Police for the Transportation of Material.
*Managing all kind of Transportation work.
*Follow up the requirement of Equipment.
*Coordinating with Supplier to find the availability of Equipment
PROCUREMENT OFFICER
- Responsible for the complete procurement function of the Company.
- Purchasing all kind of Material, Furniture, Spares, Services and Equipments.
- Receiving of Material Requests from Procurement Officers on daily basis (for all the projects) checking available stock in the system, co-coordinating with CST for transferring the material from CST to project or from one to another project if available in stock.
- Inviting quotations from suppliers.
- Reviewing, negotiating and finalizing rates
- Doing market search for usual & unusual items
- Keeping database of suppliers and materials up-to-date
- Co-ordination with Accounts Department for L/C opening
- Checking and signing all the LPO’s
- Checking if LPO is supported by comparison Sheets and quotations.
- Discussing and preparing of Contracts with the subcontractors or vendors.( scope of work, conditions from both sides ,duration of the
Contracts, penalties and the payment terms and conditions etc.
- Direct reporting to (Area Manager, Finance and Admin Manager)
STORE KEEPER
- Responsible for the day to day operations of the stores.
- Develop strategies and objectives to run the stores operations smoothly and properly.
- Problems solving, handling unusual circumstances of stores on daily basis.
- Visiting all the projects weekly, monitoring and evaluating the performance of all the stores and storekeepers
- Taking the physical inventory of all the stores (on half yearly basis)
- Monthly Project wise Material Issue Report to Site management & Area Manager.
- Performing internal audit of all the stores at the end of every month.
- Creating & Analyzing Aging Reports for all the stores on Monthly basis.
- Suggesting to Accounts Department to eliminate the Expired and Damaged stock from the system on monthly basis (if any)
- Suggesting to Accounts Department to enter those items in the system which are not available in the system but available physically (if any)
- Handling the Stores Shifting, mobilization and demobilization.
- Preparing Material &Spare requisition.
- Coordinating with procurement to local Purchase order.
- Coordinate with supplier to arranging Material.
- Maintains stock report every month.
- Keeping Stock report for the auditing.
- Making Stock valuation monthly (physically& by system).
- Issuing Material against the requirement from the site.
Keeping the Records properly by systematically.
- Managing Custom clearance to release the material from the sea port
Achievements :-
- Terminated the Post Dated Cheques (PDC) system for maximum suppliers by building good relations and confidence between organization and suppliers and started buying material against P.O only.
As Cost saving concern :-
- Introduced more new suppliers in the company in order to have more options and favorable price for buying material and save the Cost.
- With the cooperation of site Engineers/Managers pre-planned the monthly purchases of Spares and consumables and started purchasing in bulk quantities in order to get more Discount and availability of material at time.
- Introduce & Establish the Central Stores System in the Company in order to save the Cost and time.
Responsibilities
- Responsible for the complete procurement function of the Company.
- Purchasing all kind of Material & Equipments, i.e. civil & Construction material, MEP Material, Agriculture material, Marine & Services etc.
- Receiving of material requisitions from All the Projects including Main Stores and Plant Department.
- Sending inquiries, preparing comparison sheets to get the lowest price and best quality of the material
- Framing purchase terms & conditions.
- Negotiating Prices.
- Issuing of local purchase order (L.P.O)
- Responsible for Material Management.
- Coordinating with Accounts Manager if there is need of cheque against delivery
- Follow up with the suppliers for expediting & ensuring supplies on time.
- Receiving of invoices, sending them to Accounts Department after checking, linking with the delivery notes & LPO, posting in the system.
- Maintaining and updating Files and Records
- Updating the Suppliers Data Base on monthly basis.
- Keeping affective relationship between the Suppliers, Sub-Contractors and the company.
- Preparation of Submittals if required.
Discussing and preparing of Contracts with the subcontractors or vendors. (Scope of work, conditions from both sides, duration of the contracts, penalties and the payment terms and conditions etc
WORKING EXPERIENCE IN INDIA
1. KTDC. KERALA, INDA 1998 Jan – 1999 (1 year)
Position Held- Front office with Store in charge
2. Raj international hotel (Two star hotels)).Kerala, India
2000 February - 2002 April (2 years)
Position Held- Cashier
3. Douglas Memorial School (Andhra Pradesh, India)
Position Held-TEACHER
WORKING EXPERIENCE IN UAE
1. Athena SA. Abu Dhabi, UAE (Area office) (Greek Based Construction Company) From June 30th 2006 To 2007 May 28Th
Position Held : Asst Administrator
Athena SA (Khorfakkan Port Expansion Project, Khorfakkan , Sharjah, UAE, 450 Million –Turnover
2. Athena SA (South Break Berth project), Fujairah, Fujairah. UAE, 600 Million –Turnover
Position Held : Procurement Officer & Store keeper
(From 29th May 2007 to (Going on)

3. Athena SA (Northern Port Expansion Project) Fujairah (Presently working)
Present Benefits Enjoying :
Dhs.4, 000 salary + Accommodation +Food Allowance +
+ Transportation + Air Ticket once in every year
PERSONAL STRENGTH
Strong communication skills in interacting with individuals of diverse background, Enthusiastic, Optimistic and ability to manage several projects simultaneously, Exercise prudent judgment in decision making, strongly motivated with “Personal Goals”.
EDUCATION
* Batchelor Degree in Mathematics (University of Gandhi)
* Pre-Degree- (University of Kerala )
* S.S.L.C (Board of Examination Kerala)
COMPUTER KNOWLEDGE
* Focus (Accounting Package)
* Microsoft Office Word 2003
* Microsoft Office Excel 2003
* Other software & Internet applications
SKILLS
- Excellent user of MS Office and ERP System.
- Excellent Communication Skills in English, Hindi &Malayalam
- Ability to learn new information quickly
- Sound Ability to negotiate favorable terms & Prices.
- Sound Ability for ensuring scheduled goods and services are delivered within specified time frames.
- Experienced in optimizing internal operational processes including managing supplier’s payments.
- Ability to meet deadlines and work in pressure in a multi-lingual and multi cultures team.