Compare Infobase Ltd Delhi : Office Assistant, Personal Secretary, Executive Assistant

[Rajkumargautam]

Compare Infobase Ltd. Delhi : Office Assistant cum Secretary

Website: http://www.infobase.co.in

Keywords: Secretary, PA, Executive Assistant, Assistant, Office Assistant, Personal Secretary

Designation: Office Assistant cum Secretary
Experience: 2 - 6 Years
Location: Delhi

Job Description:
•Perform complete range of secretarial functions, drafting and typing routine correspondence independently.
•Fixing up business appointments for the President.
•Maintaining confidential documents.
•Drawing up interview schedules for the President.
•Overseas/Domestic Travel arrangements. Consolidate monthly travel plans for the President with prior approval including Visa Formalities. •Maintaining calendar of events.
•Preparing Minutes of Meeting and circulate to the respective departments.
•Setting up Conference Bridge for participants at various locations.
•Circulation of inter-office memos to all staff & co-ordination between various departments.
•Organizing Board Meetings.

Desired Candidate Profile:
Should be internet savvy.
Should have excellent communication skills and dynamic personality .
Should be from IT/ITES sector

WEST DELHI CANDIDATES WILL BE PREFERRED

Company Profile:
The team at Compare Infobase Ltd., a software development company, works on initiating e-business by providing all the web-based solutions required for incorporating e-business. It is an ambitious company and heads a conglomeration of companies like MapsofIndia.com, Dgreetings.com, Turnkey Software Projects Pvt Ltd, and Serversindia.net Pvt. Ltd. The forte of the company lies in website development. Till date, the company has designed 1600 websites for the domestic and international clients.

Address:
Compare Infobase Ltd
C-62 Community Center Janak puri
NEW DELHI,Delhi,India 110058

Telephone: 9871399023

Keywords: Secretary, PA, Executive Assistant, Assistant, Office Assistant, Personal Secretary

[Guest]

rrengaraja AT yahoo.com
R.Rengaraja
Present Scope and nature of work Presently I am working as Assistant to Company law Consultant. My present assignments are :
updating Company law sections and assisting the Consultant as and when required. Acquiring knowledge to coordinate with Registrar of Companies and Department of Corporate Affairs,
timely efiling of statutory documents with Registrar of Companies, typing, drafting of Minutes, Agenda, updation and maintenance of statutory records pertaining to Companies Act,1956, updating the day to day affairs, and appointments/meetings to the Consultant, Coordinating with the Clients regarding various ongoing assignments and future assignments and other assignments as may be entrusted to me from time to time.
Looking after bank transactions of the Company, timely deposit of cheques and updation of Bank Balances. Accounts payable Accounts receivable. Implementing and updating filing systems.
Acquiring and updating knowledge in MS Word, Excel, Pagemaker and power point.
Other key duties will include providing a full, confidential typing service for other documentation and backing up/archiving computer based records as well as more general office tasks, such as attending to telephone calls, faxing.
To prepare correspondence, reports and materials for publication and presentations.
To distribute agendas and minutes
Access Telephone calls
General clerical duties, ailing, and filing
To coordinate project based work.
I have completed a Certificate Court on HTML, Java, J2EE.
I am working with an advocate in Chennai during evening time as part time. Hence I am also acquiring legal knowledge.
Experience November 2010 – Till Date C. Kanthimathinathan Chennai
Asst to Company Law Consultant
- Drafting of letters, resolutions for clients
- Preparation of work related to preparation of agenda, of Board and General Meetings..
- Preparation of Minutes of Board/General Meetings.
- Typing knowledge.
December 2008 to October 2010 Bhavan Power Electrical Systems, Chennai
Accountant
- Posting of vouchers in tally,
- Coordinating with Banks and keeping updation of Bank transactions.
- Coordinating with site engineers and keeping track of purchases and money transactions.
February 2006 – November 2008 Resurgent Corporate Support Services Pvt. Ltd. Chennai
Commercial Assistant
- Receiving and processing of purchase orders, invoices.
- Coordination with various departments, divisions relating to amendments in purchase orders, invoices.
- Coordination with Accounts Department.
- Timely updation of invoices, purchase orders in MIS.
- Verification of invoices with purchase orders for approval by DGM(Materials).
- Statement showing purchase orders, delivery Challan.
- Verification of invoices with lorry receipt, receipt of materials.
- Stock taking.
9th August, 2004 to February 2006 Team Lease Services Pvt. Ltd. (For IDBI Bank Ltd,) Loan Processing Section. Chennai
- Preparation of MIS for loan section.
- To underwrite credit files for personal loan business.
- To adhere to Standard Turn Around Time (TAT).
- To consolidate and analyse PL and Credit MIS.
- To provide feed back to DSA and to provide feed back to CAU units
- To interact regularly with connection and fraud control units
- To provide continuous feed back to credit policy team.
- Procesing of loan for salaried, Balance Transfer, Self Employed.
- Coordinating with Sales Manager, Executives.
- Follow up with various verification agents coordinating with loan operation section relating to disbursements.
December 1999 – April 2004 Lord Mahadev Trust, New Delhi
Secretarial Assistant
- Drafting of letters resolutions, day to day correspondence, arranging of meetings.
- Typing Speed 50 w.p.m.
- Work related to preparation of agenda, minutes of Board and general Meetings.,
- Preparation of mutes of Board/General Meetings.
- Drafting Resolutions.
- Work related to change of name of the Company.
- Change of object clause.
- Knowledge of drafting of petition for shifting of registered office from one state to another,
- Work relating to creation of mortgage.
- Maintenance of statutory registers relating to Companies Act,1956.
- Preparing and timely filing of all required statutory forms related with Companies Act, 1956, with Registrar of Companies.
- Preparation of documents and formation of private and Public limited Companies.
- Preparation of Memorandum and Articles of Association.
June 1995 – November, 1999 Usha Ispat Ltd, New Delhi
Secretarial Assistant
March 1994 – December 1995 MS Universal Exports Ltd New Delhi
Secretarial Assistant
December 1992 – March 1994 Stencil Apparel Brands Ltd New Delhi
Steno cum Computer operator
June 1987 – November, 1992 Usha (India) Ltd, New Delhi
Stenographer in secretarial department
Education - B.A., 1997 Delhi University, New Delhi
- Passed Certificate Course in Computer Programming from Annamalai University
- Passed Course in DTP, Pagemaker from Hexa Computers,,New Delhi
- Certificate Course in WS,Dbase,Lotus from NIIT. New Dehi
- Completed Course in UNIX and C++ from NIIT, New Delhi
- Competed JAVA,J2ee From CSC,Chennai.
Interests Music.
Languages Tamil, Hindi, English.