Whiz Enterprise Pvt Ltd Mumbai : Company Secretary

[Rajkumargautam]

Whiz Enterprise Pvt. Ltd. Mumbai : Company Secretary

Designation: Company Secretary
Experience: 5 - 7 Years
Location: Mumbai

Job Description:
• Look after the Secretarial function of the Company and ensure legal compliances under various statutes governing Companies.
•Handle all activities of A Secretarial Department comprising multiple companies which not limited to may comprise of Company Law matters, ROC matters, Stock Exchanges, SEBI, RBI, FEMA, Share Transfer work, other Government Bodies.
•Preparation of Agenda, Notice, Resolutions, Minutes of Board Meetings, AGM, Extra-Ordinary General Meeting, Audit Committee, Share Transfer Committee Preparing & Maintenance of Statutory Books, Corporate Governance Report/statement, MCA E-Filing of various forms, etc. Preparation of Quarterly unaudited and audited financial results. Share transfer work of listed companies. Share transfer audits.
•Liaison with various Regulatory authorities and Complying with Listing Guidelines.
•Formulating and ensuring good Secretarial practices/preventive legal/Risk management
•He would require excellent professional written and verbal communication and inter personal skills. He should have the ability to participate in group meetings etc.
•Holding of Committee Meetings like audit committee, remuneration committee and budget committee.
•Preparation and printing of Annual Report including Corporate Governance Report, Management Discussion and Analysis Report for the AGM.
•Dealing with shareholders queries & coordinating with them.
•Drafting of all type of legal documents like MOU, Agreements, notices etc. Dealing in Labour Laws, Property Laws, Civil & criminal Laws etc.
•Dealing in public issues, Mergers and amalgamations/ takeovers.

Desired Candidate Profile:
Male, below 35 years, qualified Company Secretary with LLB or MBA, with minimum 5 years of handling responsibilites as Company Secretary. Candidate should be preferably from commerce stream.

Company Profile:
WHIZ ENTERPRISE PVT. LTD. is a multi- faceted company in various fields especially Property, Real Estate and Infrastructure Development. We are now entering the field of Chemical Manufacturing and have taken over a listed company. We are looking for Young, Dynamic and Highly Self-Motivated Person with fire in the belly to climb the hierarchical ladder. The Job Location currently, would be Nariman Point And/or Andheri (West).

Address:
710, Dalmal Towers
Nariman Point
And/or Andheri (West)
MUMBAI,Maharashtra,India 400021

Email Address: whizoffice2@gmail.com

Keywords: Company Secretary

[Guest-IJT]

TULSI GUL DARYANANI
Email : tulsi.nov AT gmail.com
Career Aspiration
SEEKING A LONG TERM CHALLENGING OPPORTUNITY IN THE FIELD OF COMPANY SECRETARY FOR ORGANISATIONAL EXCELLENCE & SELF DEVELOPMENT.
Career Contour
Professional Experience :
(I)
Name of Organisation Designation Period of Employment
MG Corporate Advisors Private Limited Located in Andheri Assistant Manager- Secretarial March 2011 till date
Job Profile :
1) Drafting Scheme of merger of Unlisted Company with Listed Company.
2) Application under Clause 24 (f) of the Listing Agreement for prior approval of Stock Exchange for merger.
3) Application to Membership Department of Stock Exchange for their Prior approval on merger as per Rule 4 of SEBI (Stock Brokers Rules).
4) Filing of E forms with ROC on merger of Company i.e. Form 61 and Form 21.
5) Drafting of Notice and Agenda of Board Meeting for Right Issue.
6) Assisting in drafting of Draft Letter of Offer for Right Issue of Listed Company.
7) Recommending Clients about the benefits of converting the Private Company into LLP and filing of Annual returns as per the provisions of LLP.
8) Application for Registration of Trade mark.
9) Preparation of Annual Report of a Listed Company
(II)
Name of Organisation Designation Period of employment
Prism Informatics Limited (Group Company of Idhasoft Limited) Located in Vashi, Navi Mumbai Management Trainee August 2009 to February, 2011
Job Profile :
1) Company Law :
a) Preparation of Notice and Agenda of Board Meetings, Extra- Ordinary General Meeting and Annual General Meeting, Audit Committee Meetings.
b) Filing of E- forms with MCA.
c) Drafting of Minutes of Board Meeting and General Meetings.
d) Drafting of Directors Report.
e) Drafting of various Resolutions covering Increase in Authorised Share capital of the Company, Sub- division of Shares, Appointment and Resignation of Directors etc.
f) Liasioning with external regulators and advisors such as lawyers and auditors.
g) Issuing share certificates and maintaining records of Transfer of Shares and Reconciliation of share Capital & dealing with auditor
h) Conversion of Debentures and Preference Shares into Equity keeping in consideration compliance under section 106 of Act.
i) Postal Ballot Compliances.
j) Sub-division of Shares of Listed Company.
k) Allotment of Convertible Instrument on Preferential basis in accordance with ICDR Regulations.
l) Payment of Interim Dividend as per the provisions of Company Law.
2) Compliances under Listing Agreement :
a) Filing of Quarterly Compliances with Stock Exchange.
b) Intimation of Board Meetings in advance to Stock Exchange.
c) Drafting of Corporate Governance Report forming part of Annual Report of the Company.
d) Disclosures of change in percentage Shareholding of Shareholders as per the SEBI (Substantial Acquisition and Takeover Code), 1997.
e) Disclosures of change in percentage Shareholding of Shareholders as per the SEBI (Prohibition of Insider Trading) Regulations, 1992.
f) Compliances for payment of Interim Dividend.
3) Foreign Exchange Management Act (FEMA) :
a) Filing of RBI Intimation on receipt of money from outside India- Inward Remittance.
b) Filing of FCGPR Form with RBI.
c) Filing of FCGPR Part B.
d) Filing of RCD I and RCD II forms for payment of interest and Dividend to Foreign Nationals and Non Residents.
4) IPR and SEZ :
a) Basics of Filing of Application for Copyright Registration.
b) SEZ Compliance with Regards to set up of unit in SEZ Zone, Monthly performance Reports and other basis Compliance.
c) Monthly performance reports and Softex form filing for SEZ unit
5) Others :
a) Listing Application form for listing of Equity Shares on Conversion of Convertible Preference Shares and Convertible Debentures into Equity issued on preferential basis.
b) Minutes of Foreign Companies
c) Applying to Central Government for seeking exemption from filing the Financials of Subsidiary Companies.
d) Filing of Corporate Action Forms with NSDL and CDSL.
Other Working Experience :
1) Visiting faculty for the C.S. Foundation course at Dombivali Chapter of “WIRC” of “The Institute of Company Secretaries of India”.
2) Visiting Faculty member of KCC College at Churchgate for Professional Courses of BFM and BAF.
3) Visiting Faculty Member of HR College of Commerce at Churchgate for professional courses of BAF.
4) Aggregate teaching experience of Eight years.
Education Qualification
YEAR DEGREE UNIVERSITY / BOARD CLASS
2009-2010 C.S (FINAL) I.C.S.I
2008-09 C.S(INTER) I.C.S.I
2009-2010 PGDBA (Finance) Symbiosis
2007-08 B.COM MUMBAI Distinction
2004-05 H.S.C MAHARASTRA
BOARD Distinction
2002-2003 S.S.C MAHARASTRA
BOARD Distinction
IT Skills :
1) Training orientation programme arranged by Institute of ICSI
2) Computer training in “understanding of environment of information technology in corporate world” as arranged by Institute of ICSI
3) MS Word, Excel, PowerPoint

[Guest]

RESUME
Name :Sangeeta G. Panchal
Email ID : sang04 AT hotmail.com
Educational Qualification :
Qualification Institute Class Remark

Company Secretary, June’2008 ICSI ……… Regular Subject
Diploma in Business Management Welingkar Institute of Management Studies Grade “A” Management = Finance, Material, Personnel, Taxation
B.Com
1992 Bombay University IInd Class Special Subjects
Accounting, Auditing, Computer.

Technical Qualification : Diploma in Computer Management
From Govt. Recognized Institute “PROFILE”
Well-versed with major computer applications and Accounting packages including hand on experience on ERP.
Total Experience : 14 years ( In Accounts 11 Years + and
in Company Secretarial 5years +)
Present Employment : Currently associated with
M/s. DIESL
: As “Asst. Manager- Legal and Secretarial
Summary of Work Profile :
Secretarial Compliance :
- Updating and maintenance of various Statutory Registers & Records.
- Assisted in the process of increasing the Authorized Share Capital of the Company.
- Assisted in the matters related to Alteration of Memorandum and Articles of Association of the Company.
- Interacting with Auditors for Due Diligence Report.
- Preparation/ Drafting of Notice for Board Meetings and General Meeting.
- Preparation/Drafting of Minutes of Board Meetings and General Meetings
- Online Incorporation of the Company in consultation with Practicing Company Secretary.
- Preparation and filing of various Forms, returns, Annual Returns, Balance Sheets, and other documents required under the provisions of the Companies act, 1956 through E- filling. Compliance of Listing Agreement and other SEBI Regulations.
- Drafting of Directors Report, Management Analysis Report, and Corporate Governance Report.
- Declaration of dividend and compliance thereof up till payment.
- Handled Commercial Paper Issue under the Guidance of GM- Finance and Accounts.
- Interacting with Auditors for Secretarial Audit Report and compliance certificate.
- Dealing with Rating Agencies like CARE, CRISIL for Rating of Bank Loan, preparation and submission various reports on timely intervals as and when required.
- Routine Company Law Matters and procedures and special issues in consultation and co-ordination with Practicing Company Secretary.
Legal Profile
- Vetting of Bank Loan Agreement Mortgage Deed, Creation and satisfaction of charges.
- Drafting, Vetting of Legal Documents like contract document, Tender Documents , agreement, Power of Attorney’s , Indemnity Bonds ,bank Guarantees ,lease Deed, leave and license agreement ,letter of Authority, etc.
- Handling, monitoring legal matter for and against the Company in co-ordination with Professionals.
- Hands on creation of Gratuity Trust of the Company with LIC and coordinating with Income Tax Department for various approvals, documents etc.
- Drafting and vetting of Bank Guarantees.
- Vetting of foreign collaboration agreement in consultation with professionals.
Finance, Accounts & Taxation :
- Co-coordinating with bankers for fund management as well as compilation of CMA data for annual renewal of working capital limits both fund and non-fund based, preparation and submission of data to bank on regular intervals like stock statement, FFR.
- Monitoring and Co-ordinating with Bank for issuance of Letter of Credit ,Bank Guarantees etc.
- Monitoring Insurance of the Company in consultation with Group Insurance Manager.
- Co-coordinating for e-banking facility with bank and ensuring online Payment of Taxes TDS, Service Tax etc. on time. Issuance of TDS certificate , filing of TDS return on timely basis etc.
- Dealing with Banking for raising funds and interacting with Bank for creation of charge and other related regular matter.
- Monitoring of Inter Corp orate deposits.
- Documentation and Dealing with Statutory authorities for various statutory registrations like Excise, Service Tax, and Sales Tax.
- Co-coordinating and assisting for Finalisation of Account.
- Compilation of data for Income Tax ,Sales Tax Assessment.
Dealing with statutory authorities, local Authorities for Registration etc.
- Sales Tax
- Excise and Service Tax
- NMMC
- MIDC
- Income Tax
- MTNL
Work Profile in Detail :
#Minutes, Resolution, Statutory Registers writing and handling other secretarial related matters etc.
# Filing of E-returns with ROC, Creation/Modification of Charges etc. related to ROC and other related forms.
# Assisted HOD for Rating exercise of company for co-ordination with Ratings Agency for rating assignment.
# Vetting of Contract documents and finalising the contract
# Dealing with Banks of regular matter ,assisting GM Accounts finance for raising corporate finance, regular reports, documentation of loan agreement under the guidance of professional.
# Handled Commercial Paper issue under the guidance of GM –(Fin & Accts)
# Drafting of Lease Rent Agreement, Power of Attorney, Letter of Authority Bank Guarantee, Corporate Guarantees etc. contracts etc
# Handling Legal matter for and against the company, attending of
#Drafting of Land Purchase Agreement, Trust Deed for Gratuity in consultation and guidance with Professional.
# Creation Trust for Gratuity Trust and with LIC and compliance for all the statutory requirement.
# Accounts related matter
# Supervision over routine accounting matters.
#Monitoring of fund including management of Debtors /Creditors
#Compilation of MIS on monthly/quarterly/half-yearly basis broadly indicating turnover, profitability, payables, inventories and fund projections for ensuing month including Statutory Commitment and Special Commitment.
# Scrutiny of ledgers at regular intervals and improvement in the accounting system based on such scrutiny.
#Monitoring all aspects of TDS-applicability, deduction remittance and filing of E-return.
# Compilation of data for advance tax and FBT, to ensure timely payment of the same within stipulated time frame.
# Finalisation of accounts & tax audit thereof in co-ordination with Seniors.
# Routine Company Law Matters and procedures in independent capacity and special issues in consultation and co-ordination with practicing CS.
# Need based co-ordination with statutory auditors, tax consultant and practicing company secretary to ensure proper execution of time bound responsibilities.
# Co-ordination with bankers for fund management as well as compilation of CMA data for annual renewal of working capital limits both fund and non-fund based.
# Risk Management of the Company i,e, Insurance for the company in consultation with professionals.
Past Experience #M/s. SP Fabricators Pvt. Ltd. A Group Concern of Shapoorji Pallonji.
: As “Dy. Company Secretary
June’06 to Nov’10

# SSF Plastics
Mfg. of Plastic Moulded Packaging
As “Accounts Officer”
Feb’06 to June’06.
# Paragon Textile Mills Pvt. Ltd.
Mfg. of Shirting Fabrics
As “Accounts Officer”
Nov’2000 to Feb’2006
# Nukem Industries Limited
Trading -Pharmaceuticals
As “Accountant - Sales”
April’95 to Nov’2000.
# Swastik Industries
Mfg. of Plastic Moulded Articles
As “Accounts Assistant”
March’1993 to April’1995

Jobs handled # Supervision over routine accounting matters.
# Monitoring of fund including management of Debtors /Creditors
# Compilation of MIS on monthly/quarterly/half-yearly basis broadly indicating turnover, profitability, payables, inventories and fund projections for ensuing month including Statutory Commitment and Special Commitment.
# Scrutiny of ledgers at regular intervals and improvement in the accounting system based on such scrutiny.
# Monitoring all aspects of TDS-applicability, deduction remittance and filing of E-return.
# Compilation of data for advance tax and FBT, to ensure timely payment of the same within stipulated time frame.
# Finalization of accounts & tax audit thereof in co-ordination with Seniors.
#Need based co-ordination with statutory auditors, tax consultant and practicing company secretary to ensure proper execution of time bound responsibilities.
# Assisting seniors in Co-ordination with bankers for fund management as well as compilation of CMA data for annual renewal of working capital limits both fund and non-fund based.
# Compilation of Data for Cost Audit Purpose as per the Provision of the Law and reconciliation of Financial Records Vis Cost Audit as a mandatory requirement.
General # “NEVER SAY NEVER "ATTITUDE

# Priority Scheduling of Time Bound
Activity.
( Sangeeta G Panchal)