Concept Pharmaceuticals Ltd Mumbai : Secretary

[Rajkumargautam]

Concept Pharmaceuticals Ltd Mumbai : Secretary

Designation: Secretary
Experience: 0 - 2 Years
Location: Mumbai

Job Description:
• Performs all secretarial duties including typing, filing, preparing agendas for meetings, directives, confidential reports and unit activities; arranges appointments and meetings, maintains files, and performs
• Coordinates travel arrangements, meeting schedules, and itinerary preparation for extended or international travel. Answers phones, takes messages, and/or redirects calls. Greets visitors, responds to a wide range of inquiries of moderate complexity and sometimes sensitive in nature.
• Prepares reports by gathering, compiling, summarizing information, and drawing conclusions.
• Processes check requests, expense advances and reports, and other routine requisitions to pay bills, clear expenses and/or order supplies
• Preparing power point presentations
• Preparing the Invoice, Packing List, Proforma Invoice and Master Document for Exports.
• Maintaining the monthly purchase details, cash details, outstanding list and payment details.

Desired Candidate Profile:
COMPUTER PROFICIENCY:
MS Office (Word, Excel, Power Point)

Company Profile:
Concept is an integrated healthcare group with a turnover of Rs.125 crores and WHO GMP approved and ISO certified plants in India and Nepal. As a part of corporate strategy we plan to double the turnover within the next two years.

Website: http://www.conceptpharma.net

Keywords: secretary, PA, personal Assistant

[Guest]

dear Sir/ Madam,

Pls find the herewith attached resume and kindly do the needfula nd oblige.

Thanks and Regards

Shailly Chopra
A-403, Gurudev Complex,
Vijay Park, Mira Road (E)
Thane-401107
Mobile-09320744014
Email :shailly.chopra0117@gmail.com,

Shailly Chopra

Induction - Sourcing or Hiring or Staffing or Talent Acquisition team
- Prepare the Job Description, Identify the Competencies required, Identify the source for hiring, Interview the candidate, Coordinate the interview with the respective department and complete the documentation
- Train the Team on Headhunting/Networking/Referencing/CV search/ Ad postings etc.
- Give Refresher Trainings
- Continuosly monitor the team's performance & identify the Training Needs and addressing the same.
- Conduct the HR Induction – (Presentation) as per schedule & keep records
- Ensure that each new employees is having properly defined job description & CV as per quality procedure and data is available with HR

Training and Development - Identifying the training needs & preparing the training calendar for the year
- Organizing training programmes as per calendar
- Document and maintain records of various training programme conducted
Organogramme

Confirmation & Performance Appraisal - In charge for the forming of company Organogramme for India and rest of Veeda Clinical Research.
- Initiate the confirmation process, get the filled forms and hand over to the concerned persons for letter preparation.
- Ensure that confirmation letters are issued in time and office copy is handed to the concerned for the records
- Implement performance appraisal procedure
- Initiate the process for annual increment as per procedure and ensure that letters are issued in time.
Employee Retention & Best HR Practices - Conduct employee satisfaction survey in consultation with the reporting head
- Analyze the data and generate reports
- Organize employee family visits in a periodic manner
- Introduce various best industry practices towards culture building.
Employee Joining Formalities

Exit Correspondence - Make necessary documents and take the responsibility for the new joinee Joining formalities
- Facility Round up for the entire branch and introduction to the company.
Completion of all exit correspondence starting from Relieving letter till the service certificate.
Visa Processing

Assist the concerned person in visa processing and ticket booking.

- Worked with Mehta Cad Cam Systems Pvt ltd. As P.A to the Director & H.R Executive having direct co-ordination with the director of the firm and as a link between the employees and the director of the firm.
- Worked with Barkatullah University in RPEG department as a guest lecturer dealing with economic growth and regional planning from 2001 till 2003.
- Worked with British academy as the administrative head dealing with all the works and finances of the institution. Handling 7 branches all over Ahmedabad from 2003 till 2004.
- Worked with Alliance Capital a mutual fund firm as the channel administrative manager. Handling the clienteles and the finances of the firm all over the state of Gujarat from 2004 till 2006.
- Completed Post-graduation in Economics from Barkatullah University, Bhopal with 1st division.
- Completed Graduation in Commerce stream from B.S.S.S College, Bhopal with 1st division.
- Completed senior secondary and higher secondary from Carmel Convent senior secondary girls school, Bhopal with 1st division.

English, Hindi, Punjabi

DATE OF BIRTH: 25TH JUNE 1980
SEX: FEMALE
NATIONALITY: INDIAN
Expected Salary : Negotiable


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